SEND Business support assistant

Please do not apply if you are not able to work Full time, Office base DY5 - Can not accommodate hybrid working due to the sensitivity of the role.

Administrative Duties Managing stock processes Responsible for senior manager's diaries and email, and taking further actions as directed asappropriate. Manage the organisation of events, trips and related administration; ensuring insurancearrangements are made. Liaise with Democratic Services to provide reports for meetings, ensuring deadlinesare met Collation of annual reports, strategies and plans. Completion of statutory returns e.g. forms for DfES, Area Health, etc Co-ordinating the content for publications and liaising with external publishers asnecessary Maintain registers for e.g. annual license reviews and ensure renewal and, whereappropriate renegotiate. May act as Personal assistant to senior managers including dealing with highly confidentialand sensitive issues.

Financial Duties Year end procedure Responsible and accountable for petty cash where referral to senior manager is only forapproval on individual spending items and where the post holder is in overall control Responsible for cheque book(s) Preparation of orders and identification of budget codes Maintain income and expenditure accounts Prepare accounts for audit inspection Monitor travel claims and process for payment Responsible for reconciling bank statements monthly for appropriate accounts Safe key holder

Employee Support Duties Liaise with the relevant HR team as appropriate i.e. with respect to the recruitment processand for providing basic advice on HR policies. Create, maintain and update confidential staff files. Record staff absences as appropriate. Arrange temp / casual cover as required and process claim forms as necessary. Responsible for ascertaining cover requirements in support areas - reception, executivesecretariat and arranging that cover, in conjunction with the appropriate line manager whereappropriate. Process timesheets for payment of temp/casual cover Monitor sickness and holiday and complete / authorise timesheets as appropriate Deliver training to others as directed

Staff Supervision May supervise identified groups of staff and assist with the assessmentand development of their training needs when required.

Data Management Responsible for the management of significant information management systems Responsible and accountable for producing appropriate data for analysis Produce statistical information

Buildings and Estates DutiesCo-ordinate hiring process of premises in accordance with policy applicable to the Directorate

General Be aware of and comply with divisional and directorate policies and procedures relating to,health and safety, security, confidentiality data protection, child protection and vulnerableadults. Reporting all concerns to the appropriate person. Contribute to the overall ethos/work/aims of the division, directorate and the Council. Participate in training, other learning activities and performance development asrequired. Attend and participate in meetings as required. Any other duties commensurate with the duties/responsibilities/grade of the post All staff will be expected to accept reasonable flexibility in working arrangements and theallocation of duties including duties normally allocated to posts at a lower responsibilitylevel, in pursuance of divisional , directorate and council objectives, and effective teamworking.

Special ConditionsThe exact focus of the role will be decided at divisional level and will take into account the needs ofthe division, directorate and council, and the development needs of the member of staff.

Connect2Dudleyis a trading style of Dudley & Kent Commercial Services LTD - A joint venture between Dudley Metropolitan Council & Commercial Services Kent Ltd. Connect2Dudley is an equal opportunities Employment Agency & Business. It positively encourages applications from all suitably qualified and eligible candidates.