Secretary (VA855)

Experience: Previous experience of working as a secretary in a legal environment is essential

We have an opportunity for a Secretary to work as part of a team of secretaries, providing secretarial and administrative support to a group of designated fee earners allowing for fee earners' time to be used more efficiently on client related work.

This is a full time role, based in our London office. Hybrid working is available based on Tuesday to Friday in the office and Monday working from home.

Principal duties will include:

Secretarial and Administrative

• Typing, formatting and other word processing tasks, including PDF editing
• Filing and correspondence duties
• Telephone and conference call duties
• Diary management and travel arrangements
• Checking and processing business related expense claim forms
• Assisting with conflict checks
• Booking meeting rooms and catering (in the Receptionist's absence)
• Checking and proofreading documents and amending as necessary
• Monitoring inbox of designated fee earners in their absence
• Assisting in the creating of new clients / matters on InTapp InTake
  
• Adding time for fee earners on InTapp Time
• Preparing invoices for fee earners in Elite 3E and sending out
  

CRM System (Peppermint)

• Adding partner and fee earner contacts and ensuring data is up to date to include accurate profiling of contact
• Adding partner and fee earner marketing & business development (M&BD) activities to activities and contacts list

Other duties

• Pick up work from visiting partners / fee earners via a general secretarial inbox
• Assisting in Receptionist's absence
• General office duties as and when required

The ideal candidate will have a good standard of education along with:

• Previous experience with some or all the above duties is essential
• Previous experience of working in a legal environment is required
• Proficiency with MS Office applications, including PowerPoint, InTapp and Elite
• Good typing speeds and accuracy are essential