School Administrative Assistant - SEN Education Setting

Hillingdon, United Kingdom Posted on 27/04/2026

Location: West London Area

Contract: Part-Time, Term Time Only (36 hours/week)

Start Date: September 2025

Salary: Scale 3, Point 5-6 (Dependent on experience and qualifications)

A warm and inclusive special education setting in West London is seeking a proactive and well organised Administrative Assistant to join its busy and supportive admin team. This is an exciting opportunity for someone who enjoys fast paced, people focused work and wants to be part of a purposeful school community that supports children with special educational needs.

About the Role

You will play a key part in the smooth day to day running of the school office. Responsibilities include supporting the front desk, managing key administrative systems, liaising with families and professionals, and supporting internal staff processes such as leave administration and financial paperwork.

Schedule

This is a term time only role, working 36 hours per week:

• Monday-Thursday: 8:00am-4:15pm
• Friday: 8:00am-4:00pm
• Includes a 1 hour unpaid lunch break

Key Responsibilities

• Provide a professional and welcoming front of house service
• Coordinate staff leave, absence records, and key HR documentation
• Communicate efficiently with parents, staff, and external professionals
• Learn and use school systems (e.g. MIS, attendance, finance software)
• Help maintain a calm, efficient, and organised school office

What We're Looking For

• Excellent digital literacy and confidence using Microsoft Office and IT systems
• Calm under pressure and composed during busy periods
• A team player with a strong work ethic and initiative
• High level of organisation, attention to detail, and professionalism
• Previous experience in a school office or similar public facing administrative role is desirable
• Experience with systems like SIMS or Arbor is a bonus (training available)

What's On Offer

• A friendly and approachable leadership and admin team
• Thorough induction and ongoing professional development
• A collaborative and inclusive working environment
• Commitment to staff wellbeing, including access to wellbeing resources
• Opportunities for career development within a specialist multi academy trust
• Excellent transport links with fast access into Central London

Please note this role is subject to enhanced DBS clearance and reference checks in line with safer recruitment practices.