Safeguarding Business Support

Go back Portsmouth Hospitals University NHS Trust

Safeguarding Business Support

The closing date is 02 August 2026

NHS Band 3 Salary: £25,760 - £27,476 pro rata per annum (Actual salary £15,455 - £16,485 per annum)

Hours Per Week: Part time 22.5

Contract Type: Permanent

Location Base: St Mary's Hospital, Parkhurst Road, Newport, Isle of Wight, PO30 5TG

The Business Support Officer will be responsible for providing clerical, project and administrative support to the Safeguarding Team Service, supporting a range of activities in relation to the organisation's compliance with statutory requirements.

Main duties of the job

Job summary

• Ensure effective administration of the Safeguarding Service work plans, priority plans, and adherence to National and Local safeguarding Policies and Procedures.
• Organise and roll out small scale projects relating to the Safeguarding Team.
• Perform delegated administrative and project support services to specific individuals within the team as agreed with the Safeguarding Team.
• Be required to carry out clerical and administrative duties including data collection and analysis, minute taking, typing, photocopying and filing on a day-to-day basis and provide support, and input into and maintain databases on an on-going basis as directed by the SBSO and the Safeguarding Team.
• Contribute to the development, implementation, and monitoring of safeguarding systems within the Integrated Safeguarding Service.

About us

Working as a partnership, both Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust have a shared vision for excellence in care for our patients and communities; with a set of strategic aims underpinning how we will achieve this.

The single corporate service is delivered across both organisations. You may be based at either IWT or PHU and individuals may be required to undertake business travel between sites. For leaders managing staff across multi-site locations, you will need to be visible and provide in person leadership. The arrangements and frequency will be agreed locally.

The health and wellbeing of our staff is at the forefront of everything we do. We are proud to be able to offer our staff some fantastic benefits including our on-site Nursery, access to our free Beach Hut for the long summer days, our on-site Wellness Centre including a gym and a swimming pool, access to our fantastic staff networks including LGBTQ, Race Equality and DisAbility, and awards ceremonies to recognise your achievements. We believe we can offer support to all of our staff when they need it the most.

We welcome the unique contributions that you can bring in terms of your education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veterans' status, colour, religion, disability, sexual orientation, and beliefs.

Job responsibilities

Specific Core Functions

To support the administrative function of Integrated Safeguarding Team Trust in their role in maintaining compliance to statutory, regulatory, and contractual requirements set out in safeguarding law and policy.

Key Responsibilities

Communication and Working Relationships

• The post holder will be providing and receiving routine information orally, in writing or electronically to inform work colleagues, patients, clients, carers, the public or other external contacts. The communication will include;
• Providing and receiving routine information which requires tact or persuasive skills or where there are barriers to understanding.

Analytical and Judgement

• Judgements involving facts or situations, some of which require analysis.

Planning and organising

• Planning and organisation of straightforward tasks, activities, or programmes, some of which may be ongoing.
• Arrange and coordinate meetings for the Integrated Safeguarding Team using access to Microsoft Calendars to coordinate and invite attendees.
• Support the Integrated Safeguarding team in the coordination and production of performance reports as required.

Physical Skills

• The post requires physical skills which are normally obtained through practice over a period of time or during practical training e.g. standard driving or keyboard skills, use of some tools and types of equipment.
• Provides general non-clinical advice, information, guidance or ancillary services directly to patients, clients, relatives or carers.

Policy and Service Development

• The post holder follows policies in own role which are determined by others; no responsibility for service development, but may be required to comment on policies, procedures, or possible developments.
• The post holder will observe a personal duty of care in relation to equipment and resources used in the course of their work.
• The post holder will be responsible for the safe use of equipment other than equipment which they personally use.
• The post holder is responsible for maintaining stock control and/or security of stock.

Management/Leadership

• The post holder provides advice or demonstrates own activities or workplace routines to new or less experienced employees in own work area.

For full details of the role please refer to enclosed job description.

Person Specification Qualifications

• NVQ level 3 in business or administration or equivalent.
• ECDL or RSA.

Experience

• Experience of prioritising own workload.
• Experience of data collection and reporting.
• Ability to set agendas, minute meetings to a high standard.
• Computer literate with ability to utilize data and prepare complex reports.

Skills and Knowledge

• Proficient in the use of Microsoft Office suite.
• Knowledge/awareness of CQC.
• Understanding of Data Protection Legislation.
• Have a working knowledge of the safeguarding agenda.

Employer name

Portsmouth Hospitals University NHS Trust