Recruitment Support Specialist

Recruitment & HR Support Specialist

Fixed Term - 12 Months

Glasgow £35k per annum (dependent on skills and qualifications)

Full time Hybrid

Joint contribution pension from 6% (12% total) - Enhanced maternity & family leave - Life assurance - HolidayPlus - Virtual GP & Employee Assistance Programme plus retail and leisure discounts & many more.

Overview

The Recruitment & HR Support Specialist role plays a key part in driving efficient recruitment and HR operations and providing a positive candidate experience, from coordinating job postings and managing candidate documentation to ensuring smooth communication throughout the hiring process and the employee lifecycle.

Responsibilities

• Prepare and process requisitions for business approval.
• Create, post, and manage job advertisements across relevant platforms.
• Oversee recruitment communications and respond to general queries.
• Organise and administer HR company inductions to all frontline new starters across the business up to Exec level.
• Maintain candidate records, ensuring proper documentation storage, and following procedures for data retention and disposal.
• Coordinate and submit regular internal reports and job listings.
• Practice excellent record keeping and tracking of requisition approvals.
• Schedule and coordinate interviews from calling candidates, scheduling Teams meetings and sending interview invitations.
• Provide flexible support to the wider Onboarding and HR Administration team, assisting with contract and letter approvals, workload management and ensuring timely and accurate completion of tasks across the function.

What you need

• Previous, proven experience of working within a busy recruitment environment.
• Previous, proven experience of working within a recruitment governance role is highly desirable.
• Excellent communication skills, both written and verbal.
• Proficiency with office software including Microsoft Office (Word, Excel, Outlook) and applicant tracking systems (ATS) or HR platforms.
• Strong organisational skills with the ability to manage multiple tasks and deadlines efficiently.
• Discretion and confidentiality when dealing with sensitive candidate and company information.
• Ability to work independently and proactively while also being a strong team player.

Need accommodations?

If you require any accommodations or support during the application process, reach out to us. We're here to help ensure an inclusive and accessible experience for everyone.