Recruitment Administrator (Part-Time, 6-Month Fixed-Term Contract)

Overview

Job Title: Recruitment Administrator (Part-Time, Fixed-Term Contract)

Location: Upper Heyford, Oxfordshire (Hybrid)

About Smedley Group: At Smedley Group, we operate at pace. As a fast-growing group of ambitious brands, we combine commercial focus with high standards, ownership, and a drive for performance. Our environment is dynamic, hands-on, and built for people who are hungry to grow, take responsibility, and help shape a business that is still being written. We value initiative, teamwork, and continuous improvement, with opportunities to accelerate your career as the business scales.

Role Summary: We are looking for an organised and proactive Recruitment Administrator to join our People team on a part-time fixed-term contract (15 hours per week) to provide maternity cover. Availability during normal business hours to coordinate interviews and communicate with candidates is required. The role supports the day-to-day administration of our recruitment process, ensuring a professional candidate experience while enabling hiring managers to recruit efficiently. You will work closely with the Recruitment & Retention Lead and hiring managers to coordinate activity from advert publication through to offer, maintaining accurate records and ensuring a smooth hiring process. The role is expected to last approximately 6-8 months, depending on the return of the substantive postholder.

Key Responsibilities

• Publish approved vacancies on our Applicant Tracking System (Recruitee).
• Review applications and reject candidates who do not meet the required screening criteria.
• Coordinate and schedule interviews between candidates and hiring managers.
• Act as the main point of contact for candidates throughout the recruitment process.
• Issue verbal offers and coordinate agreed start dates.
• Maintain accurate candidate records and recruitment data within Recruitee.
• Close vacancies and carry out general maintenance of the Applicant Tracking System.
• Ensure recruitment administration is completed accurately and in a timely manner.
• Support the Recruitment & Retention Lead with additional recruitment and people administration as required.

Qualifications and Experience

• Essential: Previous administration experience.
• Essential: Experience coordinating interviews or managing busy diaries.
• Essential: Excellent organisational skills with strong attention to detail.
• Essential: Strong written and verbal communication skills.
• Essential: Ability to manage multiple tasks and prioritise effectively.
• Essential: Professional, approachable and able to maintain confidentiality.
• Essential: Able to work independently and use initiative.
• Desirable: Previous experience in recruitment, HR or talent acquisition administration.
• Desirable: Experience using an Applicant Tracking System (ATS), ideally Recruitee.

Benefits

• Private medical insurance
• Pension scheme with salary sacrifice option
• Life assurance (death in service)
• 33 days holiday including bank holidays (pro rata)
• Childcare support via salary sacrifice
• Employee Assistance Programme (EAP)
• Free GP service

Equal Opportunities

Smedley Group is committed to attracting, recruiting, and retaining a diverse workforce. We value equality and inclusion for all employees, irrespective of age, disability, gender identity, gender expression, gender reassignment, marital or civil partnership status, pregnancy or maternity, race, religion, belief, sex, or sexual orientation.