Records Management Administrator - Legal Aid Agency

Job Title & Grade

Records Management Administrator - AA

Contract Type

Fixed Term/Detached Duty/Loan - 12 months

Salary range (depending on location)

Please note that unless you are currently employed by the Civil Service and are earning more than the minimum above, if successful you will be offered the minimum for the grade depending on your location.

Location

South Tyneside

Closing Date

06-Jul-2026

Job Summary

To maintain a busy warehouse containing over 150k civil case files and 4000 archive boxes as well as make retention decisions in line with GDPR. Records Management Centre are also responsible for all incoming/outgoing post and play a vital part in the administration of the Peer Review process whereby solicitors review each other's work to ascertain that they are working to the required standard.

Key Responsibilities

• File new documents onto relevant files
• Retrieve, scan and send documents to internal customers
• Review civil case files for destruction in line with GDPR
• Maintain warehouse archive area
• Open and screen incoming post
• Send outgoing post
• Provide administrative support to national Peer Review team
• Other administrative tasks as required

Essential Knowledge, Experience and Skills

• Ability to use computers and Microsoft 365
• Ability to work on own initiative, and work in a team environment
• Adaptable with the ability to manage and work on a variety of tasks at the same time
• Ability to communicate using both written and verbal skills

Desirable Knowledge, Experience and Skills

• Experience of working in an administrative role

Person Specification

No prior experience is required, as full training will be provided. However, we are looking for someone who:

• Enjoys being part of a fast paced and rewarding work environment.
• Brings a positive, can do attitude and a genuine enthusiasm for learning.

EEO Statement

As a Disability Confident organisation, we will offer a guaranteed interview to candidates with a disability who meet the essential criteria for this role. Under the Equality Act 2010 a disability is defined as a physical or mental impairment which has a substantial and long term adverse effect on your ability to carry out normal day to day activities which has lasted, or is expected to last, at least 12 months.