Receptionist / Purchase Ledger Clerk

Up to £29000 per annum Discretionary bonus

To provide a professional front-of-house service while supporting the Finance department with the accurate and timely processing of purchase ledger transactions. This role is responsible for creating a welcoming first impression for visitors, managing incoming communications, and ensuring supplier invoices and payments are processed efficiently.

RECEPTION & ADMINISTRATION

• Welcome visitors, customers, contractors and suppliers in a professional and friendly manner.
• Answer, screen and direct incoming telephone calls.
• Manage the reception area, ensuring it remains tidy and presentable at all times.
• Handle incoming and outgoing mail, deliveries and courier services.
• Maintain visitor sign-in procedures and issue visitor passes in line with company health and safety requirements.
• Book meeting rooms and prepare refreshments for visitors where required.
• Provide general administrative support to management and other departments.
• Assist with document filing, scanning and record management.

PURCHASE LEDGER

• Process supplier invoices accurately and within agreed timescales.
• Match purchase orders, delivery notes and invoices, investigating any discrepancies.
• Obtain appropriate invoice authorisations.
• Reconcile supplier statements and resolve account queries.
• Prepare payment runs in accordance with company procedures.
• Set up and maintain supplier accounts within the finance system.
• Ensure purchase ledger records are accurate, complete and up to date.
• Assist with month-end finance activities as required.
• Liaise with suppliers and internal departments to resolve invoice and payment issues.
• Undertake any other reasonable duties appropriate to the role.

PERSON SPECIFICATION Essential

• Previous experience in a receptionist, administrative or customer service role.
• Experience of purchase ledger or accounts payable processes.
• Excellent communication and interpersonal skills.
• Strong organisational skills with the ability to prioritise workload.
• High level of accuracy and attention to detail.
• Competent in Microsoft Office, particularly Outlook, Word and Excel.
• Ability to work independently and as part of a team.
• Professional, approachable and customer-focused manner.

THE BENEFITS

• Salary: Up to £29,000
• 33 days holiday inc stats, pension scheme, health and wellbeing initiatives, discretionary bonus

THE CONSULTANCY

Edwards & Pearce acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Edwards & Pearce is an Equal Opportunities Employer.