Receptionist - Admin Assistant

Receptionist / Administrative Assistant

Location: Belfast (Just Outside the City Centre)
Salary: £26,000 - £29,000 DOE
Hours: Monday to Friday, 9:00am - 5:00pm
Contract: Full-Time, Permanent

About the Opportunity
Apple Recruitment is delighted to be recruiting for a permanent Receptionist / Administrative Assistant on behalf of our client, a highly professional business services organisation with a global footprint.
This is an excellent opportunity to join a well-established and respected organisation where you will play a key role as the first point of contact for clients, visitors and colleagues. The successful candidate will provide a professional front-of-house service while supporting the wider team with a variety of administrative and operational tasks. Ideally, applicants will have previous experience within a professional services environment such as accountancy, legal, consultancy, financial services or a similar corporate setting, although this is not essential.

The office is conveniently located just outside Belfast city centre and is within walking distance of train links, bus routes and nearby car parking facilities.

The Role
This is a varied and fast-paced position that combines reception, client service and administrative support responsibilities. You will be responsible for creating a welcoming and professional environment for clients and visitors while ensuring the smooth day-to-day running of the office.

Key Responsibilities

• Greet clients and visitors in a professional and welcoming manner.
• Prepare and serve refreshments for client meetings.
• Manage incoming and outgoing post, including scanning, recording and distributing correspondence to the appropriate team members.
• Draft cover letters and prepare outgoing mail when required.
• Forward correspondence and documentation to clients via email.
• Handle incoming telephone calls, emails and general enquiries, directing them to the appropriate person.
• Manage meeting room bookings and prepare rooms for client meetings.
• Maintain a tidy and professional reception and office environment.
• Order and manage office supplies and consumables.
• Coordinate weekly office requirements and supplies.
• Provide administrative support including filing, photocopying, scanning and scheduling meetings.
• Assist with compliance-related administration, including visitor logs and client onboarding processes.
• Support colleagues with ad-hoc administrative duties, including electronic document signing processes and new starter administration.
• Assist in organising office social and team events.
• Provide general support to ensure the smooth operation of the office.

About You
Essential Criteria

• Previous experience in a reception, administration, customer service or office support role.
• Excellent verbal and written communication skills.
• Strong organisational and multitasking abilities.
• Proficiency in Microsoft Office, particularly Word and Excel.
• Excellent customer service and interpersonal skills.
• High level of attention to detail and accuracy.
• Strong time management skills and ability to prioritise workload effectively.
• Ability to handle confidential information with discretion and professionalism.
• A proactive and flexible approach to work.
• Ability to work independently and use initiative.
• Positive attitude with a willingness to support colleagues across the business.

Desirable Criteria

• Previous experience within a professional services environment such as accountancy, legal, consultancy or financial services.
• Experience working in a client-facing office environment.

Why Apply?
This is an excellent opportunity to join a professional and growing organisation that values its employees and offers a supportive and collaborative working environment.
You will play an important role within the business, gaining exposure to a professional corporate environment while working alongside experienced colleagues in a varied and rewarding position.

Interested?
To apply, please submit your CV to Patricia O'Neill at Apple Recruitment or contact us for a confidential discussion.

Please note: Applicants must have the unrestricted and permanent right to work in the UK. Unfortunately, visa sponsorship is not available for this position.
Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy.
Apple Recruitment is an Equal Opportunities Employer and welcomes applications from all suitably qualified candidates.