Radiology Admin Team Lead

Radiology Admin Team Lead

Closing date: 07 July 2026

We are seeking to recruit an admin team leader to join our team within Radiology. The candidate will be responsible for the management of the booking teams, ensuring patients are booked in line with RTT and DM01 targets, managing clinic utilisation and ensuring patients are booked in chronological order whilst maximising all capacity. They will support maintaining our DNA rates and will assist in the planning and delivery of operational processes.

Applicants must be educated to GCSE level or equivalent and must have completed an ILM First Line Management or equivalent. A Customer Services NVQ Level 3-4 or NVQ in Business Administration is also essential or equivalent experience displayed in application and interview.

Under current Home Office Immigration Rules, this role does not meet the UK Visas and Immigration criteria and the position is not therefore eligible for skilled worker sponsorship. Applications from candidates that require skilled worker sponsorship will NOT be shortlisted.

Main duties of the job

The post holder will provide supervision, leadership and guidance to the Radiology admin teams.

The post holder will be responsible for the provision of quality booking functions across all modalities of radiology, maintaining a high level of professionalism and credibility to the Trust whilst ensuring current local and national waiting time targets are achieved.

The post holder will be responsible for ensuring all areas are manned appropriately and rotas produced according to the needs of the service. Ensuring HR and Trust policies adhered to, including sickness absence, performance and appraisals.

The post holder will be expected to ensure collaborative working across the secretarial and booking team.

The post holder will deputise for the Radiology Admin, Assistant Service Manager as required.

Job responsibilities

The post holder will provide robust and successful leadership to guide and steer the team to achieve agreed targets and objectives, whilst ensuring all Trust policies and procedures are adhered to.

The post holder will uphold current high levels of Customer Service in all areas, ensuring the Trust values and behaviours are upheld.

The post holder will monitor all KPIs and targets relating to performance within the Radiology team. These KPIs, which sets out the operational standards all staff can expect and prepare regular monitoring against the agreed indicators, underpinned by a thorough understanding of the Access policies and expectations.

The post holder will develop and implement new projects and processes as and when required into the team, including the documentation of processes.

The post holder will manage the capacity and demand of the workload to ensure correct staffing levels and skill mix at all times.

The post holder will understand all the functions of the booking teams and flex all services to deliver operational KPIs.

Conduct regular call quality checks with all staff and feedback and document within personal development plan.

Conduct regular system and information quality checks on all staff to ensure Trusts policies and procedures are being adhered to and document within personal development plan.

Maintain links with similar services to ensure the service follows best practice and shares best practice and changes to National and local policy are promptly integrated into the daily operation of the service.

The post holder will monitor data quality, ensuring information is accurate and timely data input, collect and provide statistical information as required.

The post holder will ensure team meetings are held, and Communications Cell updated and information disseminated.

The post holder will attend performance meetings and be accountable for utilisation and performance and attend a meetings to highlight and respond to any possible issues in forthcoming weeks.

To monitor and ensure the validation of PTLs (Patient Target Lists) for Radiology, ensuring capacity issues are highlighted to the relevant Managers within the team.

The post holder will monitor, record, validate and investigate daily, weekly and monthly reports relating to bookings, ensuring accuracy and/or targets achieved for your areas.

The post holder will be responsible for the recruitment of staff to the service and organise induction & training for all new staff.

The post holder will be responsible for maintaining adequate staffing levels across access, ensuring rotas are co-ordinated to provide cover in peak periods and when high demands of patient telephone calls are anticipated.

The post holder will undertake and support all appraisal/personal development planning for all staff in accordance with Trust policies.

The post holder will record and monitor sickness levels within the Radiology booking team, reporting any breaches of thresholds to the ASM, and with guidance, taking staff though the relevant management stages.

The post holder will approve record and monitor annual leave for the Radiology booking team, ensuring all areas are appropriately staffed, telephones manned and administrative tasks and local KPIs covered.

Chair at staff meeting to convey departmental and organisational messages, such as operational issues, updates on processes and developments.

The post holder will work closely with the ASM and Service Leads in the Radiology team providing updates where requested and identifying and developing best practice in each area.

The post holder will act as expert for operational booking processes within designated areas.

The post holder will maintain stationery levels for the Radiology team using the E-Procurement electronic ordering system. To assist in the ordering/receipting of stationery and supplies where appropriate.

The post holder will provide advice, information and guidance to patients, relatives and Trust staff regarding appointments and general information on waiting list management.

The post holder will deal with complaints from patients, relatives and Trust staff, and where necessary passing on unresolved issues to the ASM, in line with Trust policies and standards.

The post holder will support the ASM in organising and supporting the administration function of the team in periods of absence/peak in workloads.

The post holder will deputise for the ASM as required.

Any further duties required, appropriate to the level Job role, to support the provision of an effective and efficient multi-disciplinary service.

Person Specification Qualifications/Training

• Educated to GCSE Level or equivalent
• ILM First Line Management or equivalent
• Customer Services NVQ Level 3 - 4 or NVQ in Business Administration or Equivalent experience

Experience

• An understanding of capacity management
• An understanding of National and Local wait time targets (RTT Referral to Treatment)
• Previous NHS experience
• Previous experience of utilising hospital patient administration systems
• Previous experience of booking processes

Skills and Competencies

• Advanced keyboard skills
• Knowledge/proficiency in the use of varied computer programmes (Excel, Word & Outlook)
• Knowledge of National E-Referral System

Knowledge (including specialist or technical knowledge required)

• Staff Management /Supervisory Experience
• Knowledge of HR policies and procedures
• Ability to document processes

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Robert Jones and Agnes Hunt Orthopaedic Hospital NHS Foundation Trust