Purchase Ledger Clerk

Purchase Ledger Clerk - Full Time - Fixed Term Contract - 12 Months VetPartners Limited, York

Established in 2015, VetPartners is made up of some of the most well-respected and trusted small animal, equine, mixed, and farm practices across the UK and parts of Europe. VetPartners aims to be a great place to work, focusing on the development and wellbeing of its people. Everyone makes the tea here at VetPartners!

We have a Purchase Ledger Clerk opportunity - to join our friendly finance team, on a Fixed Term basis; where you'll primarily be responsible for managing several purchase ledgers for practices within the Group.

Duties include:

• To maintain the practices, purchase ledger in accordance with the department objectives including (but not exclusive) paying invoices and credit notes in accordance with payment terms, clearing debit balances and applying payments to invoices (if necessary).
• To process invoices daily onto the appropriate practice ledger and posting accurately into the GL. To set up new and amend existing vendors in accordance with the procedures.
• To ensure that invoices are approved, if not they are to be placed on hold within the system. Proactively reviewing the on-hold invoices weekly and chasing invoices for authorisation.
• To liaise with the practice administration staff as required.
• To ensure existing and new supplier accounts are set up correctly on the system.
• To undertake supplier statement reconciliations as appropriate.
• To process colleagues' expense and mileage claims accurately and ensure payment in accordance with SLA.
• To issue and reconcile credit cards accounts and to check claims.
• To ensure invoices are coded to the correct nominal ledger codes, cost centres and departments where applicable.
• To deal with supplier enquiries as required.
• To elevate to team leaders/ Manager any potential issues on late payments which will impact Vetpartners or the practices.
• To support the Purchase Ledger Manager and team leaders towards the achievement of the Group's strategy, goals and objectives.
• To undertake continual professional development (CPD) as necessary.
• Under Health & Safety at Work Act, whilst at work, you must take reasonable care for your own health and safety and that of any other who may be affected by your acts or omissions.
• Any other duties and responsibilities appropriate to your role.

Person Specification

• Professional and approachable
• Tactful and diplomatic
• Ability to work on own initiative and under pressure
• Team player
• Flexibility in approaching work situations
• Able to work confidentially
• Excellent communication / interpersonal skills
• Excellent organisation skills and ability to multi-task

Skills / Qualifications

• Educated to GCSE level including English and Maths (A-C).
• Proven experience in a similar purchase ledger / bookkeeping role.
• High level skills of using Microsoft Office packages and accounting packages.

What we can offer you

• Hybrid working with three days working in our central support office in York and two days from home
• 25 days holiday, plus Bank Holidays, annually - pro rata for FTC, in this case
• Buy and sell holiday scheme
• Health & Wellbeing platform - reimbursed contributions toward routine health costs, and various discounts including gym memberships & retail
• Cycle to Work scheme
• Enhanced paternity, maternity, adoption, shared parental leave, and surrogacy pay
• Company sick pay
• Discounted veterinary fees
• Focus on employee wellbeing

Applications by Friday 7th August Hours

37.5 Hours

• 25 days holiday plus Bank Holidays, Annually (Pro-rata for FTC) - with the opportunity to buy a further 10, or sell 5, days' holiday, allowing flexibility for longer adventures
• Health Shield Plan - savings on selected treatments and with selected retailers
• Enhanced maternity/paternity pay

Working in collaboration with our practices, we care for people, their pets and our profession. Established in November 2015, our group includes small animal, equine and farm animal practices. We have c.8000 employees working in almost 500 sites across the UK, and more practices in further European countries, supported by our Central Support office in York, and collaborating to provide excellent service.