Publications Coordinator, BBC Proms

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JOB BAND: B
CONTRACT TYPE: Fixed-term Contract / Attachment, Full-time (12 months)
DEPARTMENT: BBC Proms
LOCATION: Broadcasting House, London
PROPOSED SALARY RANGE: £26,300 - £33,000 (plus London Weighting) expected salary range for this role reflects internal benchmarking and external market insights.

We're happy to discuss flexible working. If you'd like to, please indicate your preference in the application - though there's no obligation to do so now. Flexible working will be part of the discussion at offer stage.

PURPOSE OF THE ROLE

The BBC Proms is the biggest classical music festival in the world. We run over 100 live events over 2 months in the summer at the Royal Albert Hall in London and venues around the UK. Nearly everything we do is broadcast across BBC Radio, TV and online. We are a creative, innovative festival that connects with audiences around the UK and across the globe.

You would be part of a dynamic team that looks after Marketing, Learning, Communications, Publications, Business and Live Events. You will build skills in your chosen area and everyone on the team has a chance to work at events.

In any single week at the BBC Proms you could be working on events as wide-ranging as the First and Last Nights of the Proms, family events such as our CBeebies concerts, a collaboration with a world-class visiting orchestra or for the BBC Orchestras and Choirs.

Click here to see a taste of the Proms in 2025. We want the Proms to be for everyone and are looking for people to help us do that.

WHY JOIN THE TEAM

The Proms Publications Co-ordinator provides a wide range of administrative and editorial support services to the Publications team to enable it to achieve its objectives. They work closely with the Publishing Manager (line manager), Editorial Manager, Sub-Editor and Designer to support the team's work in producing printed and online concert programmes for the BBC's performing groups and for the BBC Proms, as well as producing the BBC Proms Festival Guide.

YOUR KEY RESPONSIBILITIES AND IMPACT

• Provide day-to-day administrative assistance to the Proms Publications Unit, including maintaining office systems and supporting the production of printed programmes and related materials.
• Assist with writing, sub-editing biographies, proofreading, researching information, and distributing proofs and contributor copies.
• Handle picture research and acquisition for publications, liaise with external sources, and manage receipt of biographical materials and photographs.
• Support the Publishing Manager with adverts, deliveries, merchandise, budget spreadsheets, invoice payments, and freelance contributor payments.
• Maintain and develop administrative systems and processes, and manage the archiving of programmes and other materials.

YOUR SKILLS AND EXPERIENCE

ESSENTIAL CRITERIA:

• Proven experience providing comprehensive administrative and editorial assistance to a busy content production team, ensuring smooth day-to-day operations.
• Excellent command of written English and grammar, with hands-on experience in proofreading and sub-editing content.
• Highly organised and proactive, with the ability to manage competing priorities and tight deadlines while maintaining composure under pressure.
• Skilled in building and maintaining effective working relationships with a wide range of internal and external stakeholders, including artists, agents, suppliers, and partner organisations.
• Confident using digital platforms and tools such as Dropbox, Google files, Pinterest, CMS, and social media; willing to learn and use BBC systems including SAP, Smartsheet, Quick Order, and Excel.

DESIRED BUT NOT REQUIRED:

• Interest in classical music and live music in general.
• An understanding of publishing software e.g. InDesign and willingness to be trained to use it.
• Knowledge of publication procedures and systems.
• Knowledge of or interest in researching illustrative material relating to classical music and how to obtain it.
• Ability to balance creative aspirations with resource and cost constraints.

CP25

Disclaimer

This job description is a written statement of the essential characteristics of the job, with its principal accountabilities, incorporating a note of the skills, knowledge and experience required for a satisfactory level of performance. This is not intended to be a complete, detailed account of all aspects of the duties involved.

Please note: If you were to be offered this role, the BBC will conduct Employment screening checks which include Reference checks; Eligibility to work checks; and if applicable to the role, Safeguarding and Adverse media/Social media checks. Any offer made is conditional on these checks being satisfactory.

The BBC is committed to redeploying employees seeking suitable alternative employment within the BBC and they will be given priority consideration ahead of other applicants. Priority consideration means for those employees seeking redeployment their application will be considered alongside anyone else at risk of redundancy, prior to any individuals being considered who are not at risk.

Information at a Glance

This is your BBC

At the BBC you can create and innovate in an inclusive environment while contributing to some of the world's best loved content, and the BBC's mission to inform, educate and entertain.

Find out more about the BBC

Life at BBC

Here you will benefit from:

• Fair pay and flexible benefits including a competitive salary package, a flexible 35-hour working week, 25 days annual leave with the option to buy an extra 5 days, a defined pension scheme and discounted dental, health care and gym.
• Excellent career and professional development.
• Support in your working life, including flexible working which you can discuss with us at any point during the application, selection or offer.
• A values-based organisation where the way we do things is important as what we do.

Benefits may vary if you are joining on an FTC basis.

Learn more about life at the BBC and our values in our candidate pack.

Candidate pack

You belong

We have a working environment where we value and respect every individual's unique contribution, so all our employees feel that they can belong, thrive and achieve their full potential.

We want to attract the broadest range of talented people to join us. The more diverse our workforce, the better able we are to respond to and reflect our audiences in all their diversity.

We welcome applications from individuals, regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief.

Find out more about diversity, inclusion and belonging in our strategy below.

Diversity, inclusion & belonging strategy

Disability confident

We are a disability confident employer. If you need to discuss adjustments or access requirements for the interview process, or to carry out this role, please contact us via email and we'd be happy to discuss:

BBC Group and Public Services, Broadcasting House, Portland Place, London, United Kingdom, W1A 1AA. BBC Studios Distribution Limited, company no: , registered address: 1 Television Centre, 101 Wood Lane, London, United Kingdom W12 7FA.