Projects Coordinator

Project Coordinator

Your new company
Hays are recruiting for a permanent Projects Coordinator. This role is hybrid in Manchester City Centre. You will provide day-to-day administrative and property management support to the surveying team. The role supports a portfolio of properties under the guidance of a Surveyor, taking responsibility for occupier matters, service charge budgeting/reporting, compliance monitoring, and coordination with internal teams, occupiers, clients, and suppliers.
Your new role

• Support ownership and management of allocated properties within a wider portfolio
• Carry out regular site inspections and record condition, standards, and occupier compliance
• Maintain control of void properties and non-recoverable costs
• Ensure property management systems and lease data are kept accurate and up to date
• Support preparation of service charge budgets and explanatory guides
• Monitor monthly and year-end expenditure against budgets
• Investigate variances, outstanding positions, and backlogs
• Authorise and review supplier payments and prepare client funding requests
• Monitor statutory and internal compliance requirements
• Instruct audits, assessments, and specialist advice as required.
• Read and interpret leases to ensure occupier compliance with obligations.
• Manage occupier applications (alterations, assignments, changes of use, etc.)
• Engage with occupiers through forums, meetings, and customer experience initiatives
• Support place making and V2 initiatives to drive satisfaction and retention
• Assist with monthly, quarterly, and ad-hoc client and management reports
• Support onboarding and offboarding of instructions, including TUPE processes
• Work with client leads on arrears strategies, litigation support, and portfolio objectives.
• Contribute to pitches and opportunities for expanded or new work

What you'll need to succeed

• Administrative support to surveying teams
• Lease interpretation and document management
• Financial awareness (service charge budgets and cost control)
• Compliance and governance monitoring
• Stakeholder communication (occupiers, clients, suppliers)

What you'll get in return
This role is paying up to £37,000 with excellent benefits and opportunity to develop at a reputable business.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV.
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