Project Manager (Archive Content/ Production)

Who We Are: IMG is a leading global sports marketing agency, specializing in media rights management and sales, multi channel content production and distribution, brand partnerships, strategic consulting, digital services, and events management. It powers growth of revenues, fanbases and IP for more than 200 federations, associations, events, and teams, including the National Football League, English Premier League, International Olympic Committee, National Hockey League, Major League Soccer, ATP and WTA Tours, the AELTC (Wimbledon), Euroleague Basketball, CONMEBOL, DP World Tour, and The R&A, as well as UFC, WWE, and PBR. IMG is a subsidiary of TKO Group Holdings, Inc. (NYSE: TKO), a premium sports and entertainment company.

Role Summary

IMG Studios are looking for a Project Manager on an initial 12 month fixed term contract. The Rights, Research and Media Management Team (RR&MM) provide archive research, commercial licensing and media management services to agency production teams delivering TVCs, short films and digital marketing for an iconic luxury brand. In this role you will play a pivotal role coordinating communication between external teams and RR&MM and will work with RR&MM leads and their teams to project manage all aspects of archive delivery to production.

Responsibilities

• Project onboarding and scheduling of kick offs, sprints, stand ups and retros.
• Compiling agendas, running meetings, capturing action points and assigning owners and deadlines, tracking task delivery, supporting with task prioritisation and removing impediments as required.
• Task intake: Archive research briefs or licensing requests.
• Delegating tasks in response to updated shot lists / WIP edits: media deliveries and execution of licensing requests.
• Visualising and reporting on project health, project statuses, key metrics, KPIs and resource allocation.
• Co ordinate scheduled and ad hoc communication between external production teams and IMG side RR&MM team.
• Channel communication in and out of the RR&MM appropriately so teams can focus on delivery without interruption.
• Work with team leads to schedule project phases appropriately and provide visualisations of such schedules to stakeholders.
• Forecast and flag potential capacity issues and work with stakeholders and team leads to mitigate them.
• Maintain positive and fluid communication with external production teams regarding ad hoc task prioritisation while managing delivery expectations and dependencies.
• Ensure all incoming tasks are actionable: briefs are clear, relevant project information is provided and delivery expectations support prioritisation in task lists.
• Work closely with the Technical Project Manager and Senior Operations Manager on ongoing development of the PM platform and data exchanges between satellite systems.
• Train project team members and external partners in report creation and other useful self serve tools and visualisations.
• Share system admin responsibilities with the Technical PM and Senior Operations Manager and support onboarding of new users, platform related queries and change requests.
• Collaborate with Senior Operations Manager, team leads and external production teams on drafting, maintaining and updating project frameworks and documentation.
• Keep abreast of industry trends and players that may benefit future projects.

Qualifications & Experience

• General project management experience, ideally in media/TVC production environments, creative project management, Agile project management, Scrum mastery or archive production management.
• Experience leading cross functional project teams with both internal and external stakeholders.
• Experience with online PM platforms (Smartsheet preferred) and ability to create project status dashboards, track key metrics, prepare schedules, visualise work in progress and task completion.
• Awareness and understanding of archive licensing best practice, archive research and media management workflows (highly beneficial, not essential).
• Agile coaching and facilitation of Agile ceremonies such as sprints and project retros.
• Awareness of and experience with Lean Six Sigma principles and methodologies.
• Experience with resource management and capacity planning.
• Previous experience working with branded content, TVCs and luxury goods.
• Good knowledge of some or all of the following: tennis, golf, motorsports, yachting, exploration, the arts (cinema, opera & classical music), and equestrianism events.

Work Conditions

This is a full time 12 month fixed term contract role. The role will be based at Chiswick Park, with occasional requirement to work at our Stockley Park office and partner agencies.

Equal Opportunity Statement

TKO is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws regarding non discrimination in employment. TKO makes employment decisions based on merit and qualifications, without considering an employee's or applicant's race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, marital status, veteran status, or any other basis prohibited under federal, state or local laws governing non discrimination in employment in every location in which the Company has facilities. TKO also provides reasonable accommodations for qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) and applicable state or local laws.