Project Manager - Direct Activities

# Project Manager - Direct ActivitiesThe Mainstay Foundationfull-timeLondon, United Kingdom (on-site, with travel across the UK)Share: Job DescriptionThe Mainstay Foundation, a UK registered charity, is seeking a Project Manager to lead the direct delivery of national initiatives and flagship events, including The Muslim Convention, The Community Network, and the Najaf Retreat. This is a hands-on, delivery-focused role based in London with UK-wide travel required, including some evening and weekend work. Role OverviewYou will take full ownership of projects from concept through execution, working with internal stakeholders, volunteers, suppliers, and community partners across the UK. Beyond delivery execution, you'll represent the Foundation publicly and support community engagement, outreach, and fundraising efforts. Key Responsibilities Lead end-to-end project delivery from concept to completion, developing project plans, timelines, milestones, and delivery frameworks Manage operational logistics including venues, suppliers, staffing, travel, accommodation, and event-day operations; maintain schedules, run-sheets, briefing packs, and action logs Build and manage relationships with stakeholders, partners, suppliers, and speakers; lead coordination meetings and escalate issues as needed Recruit, brief, coordinate, and oversee volunteers across events; allocate responsibilities and ensure adequate event-day coverage Prepare and manage project budgets; obtain quotes, monitor commitments, track spend, and maintain financial documentation Identify risks early and implement mitigation strategies; ensure compliance with charity policies, health and safety, GDPR, and safeguarding; handle real-time incident escalation Represent the Foundation in public-facing settings and support project visibility, outreach, and fundraising efforts Produce structured post-project reports covering outcomes, learnings, budget positions, and recommendations; contribute to improving delivery processes and templates Provide team cover and support other duties as needed Required Qualifications & Experience Proven end-to-end delivery experience on events or projects Strong attention to detail with accurate documentation and reporting Strong organisational and coordination skills managing multiple workstreams Experience working with stakeholders, suppliers, and volunteers Excellent written and verbal communication and interpersonal skills Budget preparation and spend-tracking experience Proficiency in Microsoft 365 (Teams, Excel, Word, Planner, SharePoint) Confidence representing an organisation publicly Ability to work flexibly (evenings and weekends) and travel across the UK Right to work in the UK DBS check (existing or willingness to undergo one) High ownership mindset focused on delivery and outcomes Structured, compliant working approach aligned with organisational policies Desirable Charity or community sector experience Large-scale event or programme delivery experience Volunteer recruitment and coordination experience ERP/CRM familiarity Public speaking, outreach, or community engagement experience Safeguarding awareness Experience in faith-based or values-led organisations Knowledge of Shia Ithna-Asheri Muslim faith Fundraising or donor engagement experience Fluency in relevant second language (Arabic, Gujarati, Hindi, Swahili, Urdu) Get alerts for jobs like thisNew Project Management jobs, emailed weekly. No account needed - confirm once by email, unsubscribe in one click.Double opt-in: we email you a confirmation link first. No spam, no sharing of your address. See our privacy policy. Apply for this roleApply on Company Website Prefer freelance or side gigs? Check out UmmahArmy Closes 7 December 2026Category: Project ManagementType: full-timeLocation: London, United Kingdom (on-site, with travel across the UK)Posted: 7 Nov 2026