Project Coordinator

We have a great new opportunity for a Project Coordinator to join us on a 12-month fixed term basis based in our Bath studio. You will work collaboratively across our practice, working flexibly with our Project Architects, Partners and Associates and their teams on a range of architectural, master planning and urban design projects. You will play a vital role in ensuring the projects run smoothly, are well organised and efficient, providing support in project administration and document control. You will also have the opportunity to support the Studio Manager and Receptionist on activities that ensure the smooth day to day running of the Bath studio. So, if you have strong project coordination skills, excellent communication abilities and you are looking for a varied role in a creative, friendly environment, then look no further! This is a full time position of 37.5 hours per week. We offer the opportunity of hybrid working once you have settled into the role.

Areas of Responsibility Project Administration and Document Control

• Support assigned projects to ensure compliance with FCBStudios Practice and Project Procedures, ISO standards and WREN guidance
• Manage accurate and timely registration, filing, distribution and tracking of all project documentation (drawings, reports, specifications, schedules, RFIs, submittals) using Newforma, project CDE platforms and common data environment, ensuring preservation of all revisions and version control
• Coordinate document issuance workflows including QA checking for inconsistencies, preparing documents for release, uploading/downloading from CDE platforms, and liaising with external document controllers to resolve technical issues
• Maintain project document control guides, support teams with documentation retrieval, attend project meetings as required, and promote FCB quality procedures and information management protocols while maintaining confidentiality
• Assisting with stage outputs and project tasking, such as preparing presentations, stage reports, design and access statements and planning applications when necessary
• Providing Drawing Management support to all Group Projects by collating and printing Drawings for Internal and external review/comment (Inc. Scanning outgoing mark up drawings, using Microstation and filing all hard copies)

Practice Support

• Work closely with the Studio and QA Manager to improve document control procedures and develop best practice templates for future use
• Assisting Group Leader/Partner and BID Manager in preparing BID information (Inc. collating materials for pre qualification and tender documents; layout, edit and production of bid documents, proofreading and organisation of external printing and couriers)
• To provide telephone back up to Reception and assist the Front of House Team when required
• Provide support when required to ensure the smooth running of the Bath studio which may include restocking supplies and other similar general office duties
• Provide ad hoc administrative and organisational support to senior partners when required

About You

• Proven experience in project administration or document control, ideally within architecture, construction, or the built environment sector
• Strong organisational skills with exceptional attention to detail and ability to manage multiple projects simultaneously while meeting deadlines
• Proficient in document management systems and CDE platforms (experience with Newforma highly desirable)
• Excellent IT skills including Microsoft Office suite (Word, Excel, PowerPoint); CAD software knowledge (MicroStation or similar) desirable
• Strong written and verbal communication skills with ability to liaise effectively with internal teams, clients, and external consultants
• Proactive, solutions focused approach with ability to work independently and as part of a team
• High level of discretion and ability to handle confidential information appropriately

We are a progressive and ethical architectural practice. We design with empathy for the human condition, with science for sustainable outcomes, and with art for crafting beautiful place. The range of our architectural work is extremely broad and includes housing, universities, creative reuse and schools.

With over 40 years of practice, we now have three offices around the UK in Bath, Manchester and London.

We remain committed to the social and cultural values which underpin our design approach. Our studios are an open and social environment and inspiring places to work, with breaktimes focused on growing strong social bonds. We offer a supportive and inclusive working environment, where professional and personal development is encouraged.

We regret that due to the high volume of applications we receive; only applicants shortlisted for interview will be contacted.