Project Co-ordinator

Project Co-ordinator

Rural Dartford, DA2

£28,000 per annum

Office Hours - 8.30-5pm Monday - Friday. Onsite, modern office location!

Benefits: 23 days annual leave + Bank Holidays (holiday allowance increases after 2 years service to 25 days, and again at 5 years), Pension, Parking, Private Medical, DIS, Team and Social Events.

Are you highly organised, proactive administrator and ready to take your career to the next level? Our client, a leading organisation in the Building & Construction industry, is looking for a dedicated Project Co-ordinator to join their vibrant team. If you thrive in a fast paced environment and enjoy being the backbone of a dynamic team, this is the perfect opportunity for you!

About the Role

As a Project Co-ordinator you will play a pivotal role in ensuring the smooth day to day operations of a consultancy department. You will act as the key coordination point providing high-level administrative support to the Director of Consultancy, Operations Manager, and the wider team (Engineers and Consultants). Reporting to the Operations Manager, your contributions will be instrumental in managing project documentation, client communications, financial administration, and internal processes.

Key Responsibilities

• Administration & Team Support:
  • Provide comprehensive administrative support to the Consultancy team, Operations Manager, and Director.
  • Manage incoming client requests and distribute quotation enquiries to the appropriate consultants.
  • Coordinate and manage internal team schedules, send out diary invites.
• Project & Document Management:
  • Set up new projects and relevant information on internal systems and maintain accurate project records.
  • Upload, download, and manage project documentation on client portals and internal databases.
  • Maintain electronic filing systems, ensuring documentation is organised and easily accessible.
• Finance & Reporting:
  • Raise and issue invoices for completed consultancy work on in-house database.
  • Process monthly expenses and weekly timesheets for the Consultancy team.
  • Assist with basic financial administration/data input, liaising with the internal finance team as needed.
• Client & Communication Management:
  • Be the professional first point of contact for client enquiries via phone and email.
  • Manage incoming calls, ensuring effective communication between clients and consultants.
  • Maintain strong communication channels to foster positive client relationships.
• Office Coordination:
  • Support compliance requirements and manage subcontractor documentation as necessary.
  • Address client enquiries with professionalism and efficiency.
  • Assist with general office administration to ensure smooth daily operations.

Candidate Requirements

• Previous experience within an administrative, project administration, technical administration, or Executive/Team support or PA based role.
• Excellent written and verbal communication skills.
• Strong organisation and time management abilities.
• Ability to prioritise multiple tasks and meet deadlines.
• High attention to detail and accuracy.
• Proficient in Microsoft Office (Word, Excel, Outlook).

Why Join This Team

• Become an integral part of a supportive and enthusiastic team.
• Work in a dynamic environment where no two days are the same.
• Enjoy opportunities for personal and professional growth.
• Contribute to exciting projects in the Building & Construction sector.
• Social and Team events.

Office Angels is an equal opportunities employer who respects and appreciates people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities, and more. We showcase talents, skills and unique experiences in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.