Project & community programme administrator (0.8FTE)

Overview

Salary: £30,000 per annum (Pro rata £24,000 full-time equivalent)

Employment Type: Fixed Term Contract; May 2026 - March 2030

Hours: 4 days (28 hours) per week

Reporting to: Living Legacies: Project Manager

Location: iniva, 16 John Islip Street, London, SW1P 4JU with some travel across London boroughs

Help shape a multi-year heritage project celebrating the histories and practices of Black and Global Majority artists.

The Project & Community Programme Administrator provides essential administrative and logistical support to ensure the smooth delivery of Living Legacies, a multi-year project supported by The National Lottery Heritage Fund.

Working closely with the Project Manager, they are responsible for scheduling, documentation, records management and internal communication across the project team, partner network and suppliers. They also support the Community Engagement Artist in delivering the project's community-facing programmes, helping to coordinate logistics, delivery support and documentation related to workshops, events and co-creation activities.

The Administrator also supports financial processing, purchasing supplies and services, and recruitment tasks, and plays a key role in coordinating data collection for evaluation and reporting. This role is central to ensuring systems run efficiently, meetings are well-organised and project milestones are supported through clear documentation, communication and planning across all strands of activity.

Read the full job description, personal specification and about the project in the recruitment pack via the Apply button.

Knowledge, skills and experience

This role is well suited to someone who enjoys combining organisation, communication and systems management while contributing to a collaborative team delivering community-focused work. You will bring strong administrative skills and experience coordinating logistics across multiple strands of activity, ensuring meetings, events and project milestone as delivered efficiently and on schedule. Confidence in taking clear and accurate minute-taking and maintaining well-organised records are essential.

This role supports a complex, multi-year heritage project centred on the histories and practices of Black and Global Majority artists. We welcome candidates with lived experience and/or an interest in these areas. While previous experience in the arts or heritage sector would be beneficial, it is not essential. We are looking for someone with experience in project delivery who is attentive to detail, comfortable managing documentation and systems, and confident coordinating across a team.

Experience supporting evaluation, monitoring and reporting processes will be important. This may include collecting and organising participant feedback, maintaining accurate records, and working with databases or monitoring systems to support project learning and funder reporting. Confidence handling basic financial administration, such as raising purchase orders, processing invoices and liaising with our finance team, will also be valuable. Experience using financial software such as QuickBooks is desirable, although training will be provided.

You will be comfortable communicating with a range of stakeholders, including artists, community participants, partners and colleagues, and able to provide practical coordination support for workshops, meetings and public programmes. We do not expect candidates to meet every criteria. If you meet most and are excited by the role, we encourage you to apply.

How to apply

Please send a CV and a Personal Statement (no longer than 2 pages) outlining your experience and why you are a suitable candidate for the role, and completed Equal Opportunities Monitoring Form to the email address found via the Apply button with "Project & Community Programme Administrator" as the email subject.

Candidates must have the right to work in the UK.

Please make sure that you state in your application that you found this role via Creative Access.

Deadline

The deadline for applications is Sunday 12 April 2026 at 11.59pm. Applications received after this time will not be accepted.

Interviews

Interviews will take place in two stages at iniva on 28 April and 6 May 2026. Selected candidates will be notified by 17 April 2026 and interview questions will be sent in advance.

Candidates shortlisted for the first stage will be interviewed on 28 April, with selected applicants progressing to a second interview on 6 May. A short-written task or presentation will form part of the process, and full guidance will be provided in advance.

Please note due to limited resources, unfortunately, applicants not shortlisted for the first round of interviews will not be informed.

Enquiries

Enquiries about the role, shortlisting and interviews
Susannah Gorgeous (Finance and Operations Director):

General enquiries about the application process:

We welcome and encourage applications from candidates who are under-represented in the creative industries.