Project Administrator

Our client, an Oil and Gas Company is seeking an experienced Project Administrator. This is a PAYE contract role until the end of December 2026 and is based in Aberdeen.

Role Summary:

The Project Admin reporting to Project Services and Organisation Manager will be an integral part of PDE Project Management Team, working collaboratively within the PDE organization, systems, procedures, and methods.

Accountabilities:

• Support the Project Services and Organisation Manager in executing local administrative responsibilities.
• Facilitate new employee onboarding procedures, which include organizing first day access passes, safety orientations, provision of IT equipment and seating arrangements.
• Arrange visa, gate passes, safety orientations, transportation, PPE, catering, meeting rooms, etc., if required for visitors.
• Organize meetings and other project gatherings.
• Process procurement of office supplies in coordination with vendors (catering, weekly office supplies, etc.).
• Assist in producing and reviewing documents related to the project.
• Oversee and coordinate the distribution of parking facilities for employees.
• Support on required reporting as required from management team.
• Plan and organize events and activities for the project.
• Continuously update the SharePoint Collaboration and other project information systems as required.
• Support on approval of travel related to the project.
• Keep control of office logistics and travel logistics.
• Oversee all administrative requirements (seating arrangements, IT equipment, pantry, stationery, etc.).
• Maintain personnel master lists, including POB (person on board) and contact information lists.
• Coordinate with the office responsible if support or maintenance is required.
• Provide general administrative support as requested.

Qualifications and Experience:

• Fluent in English, both written and spoken.
• Ability to handle multiple highly detailed tasks, determine priorities and organise work in a manner that allows for timely completion of projects.
• Proactive and solution oriented approach.
• Dynamic, hands on person, meticulous and high attention to detail.
• Excellent oral presentation and written communication skills.
• Good co operation and interpersonal skills.
• Able to work effectively and organised.
• Ability to motivate and communicate.