Procurement Lead

Hours of work: 37.5 hours a week over 5 days (Monday to Friday)

It's knowing your expertise is paving the way forward. It's working as one to deliver impressive results. And it's providing the insight that will help shape our future. This is what makes working for the Royal Household exceptional.

Whether it's maintaining our historic buildings, delivering events and ceremonies that celebrate individuals and the many facets of our society, or helping the public engage with the Royal Collection, the breadth of activity across the Royal Household presents truly fascinating - and often unique - procurement challenges.

As a Procurement Lead, you'll plan and manage a varied portfolio of procurements for goods, services, and projects across the organisation. You'll play a key role in delivering value, sustainability, and compliance, while supporting some of our most high-profile areas of work.

1. You'll provide expert procurement guidance across a wide range of categories, with a particular focus on our largest areas of spend: Property Maintenance, Digital Services, and the Royal Collection Trust (including exhibitions, galleries, and conservation).
2. You'll manage end-to-end procurement governance, from drafting tender documents and evaluation criteria to supporting contract award and agreement.
3. Working closely with Finance, you'll help departments plan and prioritise procurement activity, ensuring alignment with organisational goals.
4. You'll maintain and monitor our Contract Database, ensuring due diligence, reviews, and renewals are built into the procurement pipeline.
5. As a key point of contact between internal clients, procurement colleagues, and suppliers, you'll keep stakeholders informed and engaged throughout the procurement process.
6. You'll ensure financial control, compliance, and risk management are embedded in every procurement, driving efficiency, quality, and value.
7. You'll also champion our procurement policy and best practice across the organisation, with a focus on continuous improvement.

You'll also play a vital role in ensuring compliance with the Procurement Act 2023, ensuring that all procurement activity aligns with the new principles of transparency, value for money, public benefit, and integrity.

Across your portfolio, you'll help ensure our procurement activity is responsible, sustainable, and aligned with our values. The sheer range of procurements will stretch you, but you'll rise to the challenge of delivering effective support across the organisation.

Essential Criteria

• You'll have substantial experience in a procurement role, preferably with experience in a property services environment (estates/facilities management) (FTC) or procuring operational goods including arts (conservation and storage), exhibits, clothing and uniforms, environmental goods and services (permanent position).
• You will be working towards (or already have) full membership of the Chartered Institute of Procurement & Supply (MCIPS).
• You'll ideally have started, and preferably completed, the Government Commercial Function's Transforming Public Procurement training via the Government's Commercial College Qualification(s) in respect of the Procurement Act 2023.
• You will have substantial experience in a procurement role, preferably in a property services environment, where customer focus and high-quality output is second nature.
• Keen to apply your knowledge, you'll be able to advise and manage on different aspects of a procurement's timeline, from supplier shortlisting and tender evaluations to compliance and contract management.
• You may have experience of reviewing contracts and e-tendering software. More important is your eye for detail and ability to interpret data to advise colleagues and produce reports.
• Highly organised, resourceful, and adaptable, you'll be confident managing a varied portfolio of procurements and maintaining records and databases effectively.
• Your outstanding communication skills are vital, as you'll be working alongside a wide variety of people, both internally and externally.

With a team focus and naturally collaborative attitude to work, you'll adapt to meet any challenge that comes your way, delivering to the highest standards every time.

We know that to deliver our best work; we need to feel at our best. That's why at the Royal Household we offer a generous benefits package designed to support your wellbeing and life priorities.

• Enjoy 25 days annual leave, rising to 30 days pro-rata (plus bank holidays) depending on your length of service.
• Flexible and hybrid working varies across different roles, and we'll discuss options available to you that will suit both your job requirements and individual preferences.
• Our excellent non-contributory pension plan (we'll contribute 15%, and you can contribute more if you wish) is highly valued, as is complimentary lunch on-site to keep you fueled throughout the day.
• We also offer a range of leave options to support your life priorities, such as parental pay and leave, volunteering days, and benefits supporting your physical and mental wellbeing.
• Other perks include 20% off at our Royal Collection Trust Shops and complimentary admission tickets across all our locations, along with many more exclusive employee discounts.

Find out more about the full range of benefits available to our employees here .