Procurement Assistant

We are seeking a motivated and detail-focused Procurement Assistant to join our busy Procurement Team. This is an excellent opportunity for someone with strong administrative skills who wants to play a key role in supporting high-quality patient care.

Main duties of the job

As a Procurement Assistant, you will help ensure that our clinical and non-clinical teams have the goods and services they need, when they need them. You will process purchase orders, liaise with suppliers, maintain accurate records, and support the smooth running of our supply chain. Your work will directly contribute to the efficiency and effectiveness of our Trust.

About us

Diversity makes us interesting Inclusion is what will make us outstanding.

Inequality exists and the journey to eliminate it is not easy. Every step we take will be a purposeful step forward to deliver a truly inclusive culture where all our people are enabled to deliver outstanding care, where background is no barrier, and where everyone can be their authentic self and we truly represent our patient community.

We are committed to equal opportunities and welcome applications from all sections of the community, regardless of any protected characteristics. Reasonable adjustments will be made for disabled applicants where possible. All applicants who have a disability and meet the minimum criteria for the post can opt for a guaranteed interview.

If you need additional help with your application please get in touch by calling the recruitment team on or .

Our primary method of communication will be via email. However, if you would prefer to be contacted through a different method, please inform the recruitment team.

Job responsibilities

Main Duties and Responsibilities

• Process purchase requisitions and raise purchase orders in line with Trust procedures
• Obtain quotes, compare pricing, and support costeffective sourcing
• Maintain accurate supplier, product, and contract information
• Track orders, chase outstanding deliveries, and resolve supply issues
• Work closely with Finance to resolve invoice discrepancies and coding queries
• Provide advice and support to staff on procurement processes and systems
• Assist with tendering, contract administration, and compliance tasks
• Contribute to continuous improvement within the procurement function

We are looking for someone who:

• Has strong administrative and organisational skills
• Is accurate, reliable, and able to prioritise a busy workload
• Communicates clearly and professionally with staff and suppliers
• Works well as part of a team and builds positive working relationships
• Is confident using IT systems, including Excel and procurement databases
• Has previous experience in procurement, finance, or office administration

Person Specification Qualifications

• Good general education GCSE (or equivalent) or above in Maths and English
• Experience working with Procurement and Finance Systems
• Detailed theoretical knowledge of procurement systems, acquired through formal training or equivalent experience

Experience

• Administration and Procurement Experience
• Experience handling data, documentation and reporting, IT skills
• Experience using procurement systems
• Detailed knowledge gained through practical experience of Procurement processes and systems

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.