Pre-Contract Administrator

Lloyd's Register

Location: Southampton, UK.

What we're looking for

To provide administration support against defined procedures with some discretion over priorities of workload. Undertakes a range of administrative activities and resolves queries for internal/external clients.

What we offer you

• The opportunity to work for an organization that has a deep sense of purpose, is values led and helps colleagues to develop professionally and personally through our range of people development programmes
• Fixed term contract for 6 months

The role

• To Support Pre Contract team to the meet the business objectives and KPI's for the Global TSO.
• Prioritise and process documentation/data/information in accordance with local business requirements and agreed deadlines.
• Data filing/entry in accordance with defined procedures.
• Deal with complex queries and build relationships with internal/external clients, as appropriate.
• To coach other team members, as appropriate, to ensure effective knowledge transfer and application.
• Conduct all activities in line with internal procedures, contractual requirements, cost structures and budget constraints.
• Book jobs into job management system.
• Create Contract Generation for clients and internal colleagues
• Support in mailbox categorization and distribution of tasks
• Creation of Sales quotes and Contracts for clients

What you bring

• Good knowledge of Microsoft packages; Excel, Word & Outlook (as a minimum).
• Effective communication and teamwork abilities.
• Proficiency in the English Language commensurate with the work
• SAP knowledge. In particular, Business by Design.

You are someone who

• Is keen to take accountability and ownership for delivering customer needs
• Is able to self manage and prioritise tasks toward meeting goals
• Is effective at solving problems, trouble shooting and making timely decisions
• Is resourceful and willing to take initiatives
• Communicates in a structured way and has ability to present technical ideas in user-friendly language
• Displays a team spirit, particularly in a multicultural environment
• Responds positively to learning opportunities and is comfortable stepping out of own comfort zone

If you share our vision for safety and sustainability, we want to hear from you.