Personal Assistant (London, UK)

About AlantraAlantra is an independent global financial services firm that provides investment banking and asset management services to midmarket companies, families, and investors. The Group has over 500 professionals in Europe, the U.S., Latin America, Asia, and the Middle East.In Investment Banking, Alantra has completed over 1,000 transactions in the last five years. Alantra combines a strong local presence in key financial centers with global sector- and product-specialized teams.In Alternative Asset Management, Alantra offers its clients unique access to a wide range of investment strategies in five highly specialized asset management classes (private equity, active funds, private debt, energy, and venture capital). As of 31 December 2025, assets under management from consolidated businesses stood at c. €2.7bn, while those managed by firms in which the Group holds a strategic stake amounted to c €14.5bnJob Description:OverviewWe are seeking a highly organised and proactive Personal Assistant to provide first-class support to a team of Managing Directors / Directors within a fast-paced, professional environment. The successful candidate will also collaborate closely with the wider PA team, offering administrative support across the business, including to junior fee earners.This is a dynamic and varied role, suited to someone who thrives on multi-tasking, takes pride in the details, and is comfortable working with senior stakeholders in a high-performing team.Key Responsibilities:Executive & Team Support:Provide seamless PA support to a team of Managing Directors & Directors, including complex and ever-changing diary managementCoordinate meetings across time zones, ensuring all logistics are handled efficientlyAssist the PA team with ad-hoc requests from junior fee earnersTravel & Expenses:Manage extensive travel arrangements including flights, trains, hotels, visas, and dining/meeting venuesProcess monthly expenses for the team using Concur, ensuring timely and accurate submissionsDocument & Presentation Support:Format presentations and documents in line with company or client brandingHandle quick-turnaround amendments and print setups with precisionPrepare and bind materials for meetings as requiredEvent Coordination & Internal Engagement:Planning and execution of events (team drinks, lunches, celebrations, Away Days, corporate events)Office & Admin Support:Provide cover for reception duties during holidays or lunch breaksSupport CRM database upkeep update contacts, log meeting notes, and maintain data accuracyPerform general administrative tasks including filing, scanning, archiving, and office errandsSupport the other London PAs with overflow tasks as neededRequirements:Proven experience (at least 4 years) in a similar PA role within the finance, consulting, or professional services sectorExcellent command of Outlook, PowerPoint, and ExcelExperience using Concur (or similar expense software)High level of accuracy, attention to detail, and discretionAbout You:Exceptionally organised and able to manage multiple priorities under pressurePersonable and professional, with strong written and verbal communication skillsAble to work effectively with a range of personalities and seniority levelsA true team player, willing to step in and help wherever neededProactive and solutions-oriented, with a "can-do" attitudeConfident, polished, and discreet when handling sensitive informationOther:As part of the wider Support Team, you'll be expected to contribute to the smooth running of the London office, assisting with cover during absences and taking on additional hours when neededFlexibility and adaptability are key in this collaborative, fast-moving environmentLocation: London office (1 day WFH)Hours: Full time (Monday - Friday, 9.00 - 5.30)Reporting to London Senior PA / Head of SupportCompensation: £40,000- £45,000, depending on experience.