Personal Assistant and Office Support

We are seeking a highly organised and proactive Personal Assistant and Office Support professional to provide dedicated support to a CEO within a regulated professional services / asset management environment, while also contributing to the smooth daily operation of a growing Dublin based office.

Key Responsibilities PA to the CEO

• Proactively manage the CEO's diary, scheduling and prioritising meetings
• Prepare meetings, including IT setup, rooms, catering, and logistics
• Collate and prepare briefing packs and supporting documentation
• Coordinate complex domestic and international travel, including visas and itineraries
• Prepare and submit expense reports for the CEO and Executive team
• Manage correspondence, calls, post, and information flow
• Handle confidential matters with the highest degree of discretion
• Liaise with external stakeholders and professional counterparties
• Maintain executive memberships, subscriptions, and registrations

Events, Travel & Promotional Activity

• Organise corporate events, presentations, and company gifts
• Manage group and promotional travel, including Hotel sourcing and rate negotiation, Coordination with international stakeholders, Booking transport and accommodation, Preparing detailed itineraries and acting as group coordinator where required

Office & Shared Support Responsibilities

• Provide general office support as part of a wider support team
• Coordinate office supplies, suppliers, and facilities
• Prepare internal and external communications, reports, and presentations
• Organise company wide travel, visas, and accommodation as required
• Coordinate documentation for signature and internal approval
• Take meeting minutes and prepare follow up actions
• Draft and maintain internal processes and procedures
• Act as Health & Safety Coordinator
• Liaise with building management and service providers

Requirements

• Proven experience as a Personal Assistant, Executive Assistant, or in a comparable senior administrative role
• Proven experience managing complex diaries and travel arrangements
• Excellent working knowledge of Microsoft Office
• Strong organisational and time management skills
• Excellent written and verbal communication abilities
• High levels of discretion, professionalism, and integrity
• Strong problem solving skills and sound judgement
• Experience in a funds, investment management, or regulated environment is an advantage, but not essential

What's on Offer

• Competitive Salary
• Clear career development opportunities
• Supportive, professional team environment
• Hybrid working model (3 days office / 2 days remote)
• 25 days annual leave
• Comprehensive healthcare and dental cover
• Bonuses, Memberships etc.