Personal Assistant

15 month Contract
Monday - Friday 37 hours a week
Sunderland -Fully office based

We're looking for a professional and confident Personal Assistant to provide high level executive support and contribute to the smooth operation of a fast paced, strategically important directorate.

You'll be central to keeping the directorate running efficiently: anticipating needs, managing complex priorities, coordinating communications, and ensuring deadlines and governance requirements are met. Your role will be instrumental in helping the team deliver our long-term strategic goals.

Key Responsibilities

• Executive Support & Coordination
• Manage complex diaries, scheduling and prioritising meetings, travel and key commitments.
• Organise internal and external meetings and briefings, preparing agendas, materials and anticipating Executive needs.
• Attend meetings as required, take accurate notes, produce high quality minutes and track actions through to completion.
• Manage incoming and outgoing correspondence, prioritising emails, drafting responses and ensuring timely turnaround.
• Maintain confidentiality at all times and ensure full compliance with internal policies and governance processes.
• Ensure key reporting cycles - including budget submissions, reviews and formal reports - are met by coordinating inputs from across the directorate.
• Produce and distribute communication materials such as PowerPoint presentations, speaker notes, briefing packs and event support materials.
• Support team processes including salary administration, procurement, ordering, logistics and invoicing.
• Process monthly expenses and credit card expenditure.
• Build strong working relationships with internal and external stakeholders to support effective directorate delivery.

Essential experience

• Proven experience as an Executive Assistant, Personal Assistant or similar role supporting at Director level.
• Excellent planning and organisational skills, with the ability to manage competing priorities effectively.
• Experience in handling sensitive information with discretion and confidentiality, while operating with reliability and professionalism
• Strong proficiency in Outlook, Word, PowerPoint, Excel and SharePoint.
• Confident in managing complex diaries and high volume correspondence.
• Ability to build and maintain effective relationships with senior stakeholders.

Desirable

• Degree-level education in business, management or a related field, or one of the following qualifications:
• Institute of Administrative Management (IAM) - Level 3 Award in Professional PA and Administration Skills
• Experience working in external affairs, policy, regulation or a similar environment.
  
  

For more information please contact or call