Personal Assistant

Job Title: Personal Assistant (PA)

Location: Brighton, East Sussex (Office-based / Hybrid options available)Salary: Competitive (dependent on experience)Reporting to: Director / Senior Executive / Private Individual

Role Overview

We are looking for a highly organised and dependable Personal Assistant to provide dedicated support to a senior executive. This Brighton-based role involves a mix of business and personal administration, requiring discretion, flexibility, and excellent organisational skills.

The ideal candidate will be proactive, adaptable, and able to manage a varied workload efficiently while maintaining a high level of confidentiality.

Key Responsibilities

Diary & Schedule Management

• Manage complex calendars, appointments, and scheduling conflicts
• Coordinate meetings, bookings, and personal engagements
• Ensure effective time management and prioritisation of commitments

Administrative Support

• Handle correspondence, emails, and telephone calls
• Draft letters, documents, and communications on behalf of the executive
• Organise and maintain filing systems (digital and paper-based)

Personal Support

• Assist with personal errands and day-to-day requests
• Arrange personal appointments (e.g. medical, travel, dining reservations)
• Support with household or lifestyle management where required

Travel & Event Coordination

• Plan and book travel arrangements, including transport and accommodation
• Create detailed travel itineraries
• Assist in organising events, meetings, or private functions

Financial & Household Administration

• Support with basic financial tasks such as expenses, invoices, and budgeting
• Liaise with service providers, contractors, and suppliers
• Monitor and manage bills, subscriptions, or household expenses if required

Confidentiality & Liaison

• Handle sensitive information with discretion and professionalism
• Act as a gatekeeper and key point of contact for the executive
• Build relationships with internal staff, external partners, and personal contacts

Skills & Experience

Essential

• Previous experience as a Personal Assistant or in a similar administrative role
• Exceptional organisational and time management skills
• Strong written and verbal communication abilities
• High level of discretion and trustworthiness
• Proficiency in Microsoft Office and/or Google Workspace
• Ability to multitask and work independently

Desirable

• Experience supporting high-net-worth individuals or senior executives
• Flexibility with working hours where required
• Driving licence (if travel or errands are required)

Personal Attributes

• Highly dependable and proactive
• Detail-oriented with strong problem-solving skills
• Flexible and adaptable approach
• Calm under pressure and able to prioritise effectively
• Professional, personable, and trustworthy

What We Offer

• Competitive salary and benefits package
• Flexible working arrangements (depending on role requirements)
• Opportunity to work in a dynamic and fast-paced environment in Brighton
• Long-term career development opportunities