Personal Assistant

Role - Personal Assistant - Part Time - 16 Hours per week

FTC - 12 Months

Hybrid

About the Role:

To provide direct assistance/ servicing any requirements to the respective Executive members.

Key Responsibilities:

• Assist the diaries of one or more members of the Senior Leadership Team/Head of, with a high degree of discretion and tact. Including adding prep time, reminder of tasks and deadlines along with strong prioritisation skills
• Assisting with communications on behalf SLT of including daily maintenance of diary, arranging/accepting meetings and telephone calls as well as maintain and manages meeting commitments
• Liaise with key internal and external stakeholders (e.g. regulators, key broking partners and clients); build and maintain working relationships to support LSM's brand and reputation
• Provide executive secretarial support - including personal administration, meeting co-ordination, room bookings, booking and managing travel itineraries company's events, processing expenses and invoices, scanning, photocopying, updating and maintaining teams' org charts etc.
• Assist aspects of meetings including venue set up, diary notices, documentation, Production / co-ordination / distribution of meeting agendas and papers
• Support with the preparation and distribution of reports, boards meeting preparations and meeting materials (e.g., preparing PowerPoint presentations, minutes taking etc.)
• Support the team managers in effective management of all team activities, team and company's events.
• Management of new starter set up within assigned support function
• Build and maintain strong and trusted working relationships with senior leaders and executives

Skills and Experience:

• A proven track record of PA experience
• Communicator - exhibiting diplomacy, good judgement and discretion at all times
• Excellent written and verbal communication skills and extensive experience with diary management
• Strong ability to build and manage relationships at all levels up to and including Executive level both internally and externally
• Advanced Excel, PowerPoint and Word skills
• Proactive, excellent organisational skills, high attention to detail and the ability to work to tight deadlines
• Ability to adapt and produce workable solutions that meets the immediate demands of the situation(s)
• Demonstrable track record of providing comprehensive team EA support to Senior Executive/ Head of Function, including extensive diary and inbox management