Personal Assistant

Job Title: Personal Assistant

Location: Bournemouth

Contract Type: 12-Month Fixed-Term Contract

Salary: £38,000 plus fantastic benefits

Role Overview

We're looking for a highly organised and proactive Personal Assistant to provide professional, discreet, and reliable support to the Regional Director. This role is critical in enabling the Director to operate effectively across a wide range of responsibilities.

Key Responsibilities

• Manage a complex and ever-changing diary, prioritising meetings based on urgency and importance, and scheduling both internal and client-facing appointments.
• Take detailed meeting minutes, assist with creating internal presentations, and compile input from senior team members and other stakeholders.
• Deliver comprehensive administrative support, including maintaining databases, producing reports, and drafting client communications.
• Coordinate travel arrangements and accommodation bookings as required.
• Monitor and manage email correspondence with initiative and professionalism.
• Serve as a point of contact for clients, ensuring a high level of service and regular communication.
• Prepare materials and briefings for meetings with both internal teams and external clients.
• Circulate key information across the regional team in a timely and effective manner.
• Collaborate closely with local office heads, executive assistants across the region, and the business management team.
• Support the wider administrative team in Bournemouth, providing cover during absences when needed.

Skills & Experience Required

• Experience in a PA, assistant, or secretarial role.
• Competent in Microsoft Office, particularly Word, Excel, PowerPoint, and Teams.
• Excellent attention to detail and a high level of accuracy.
• Strong organisational and time management skills with the ability to prioritise competing demands.
• Confident in building relationships at all levels and comfortable engaging with clients by phone and email.
• Self-motivated with the ability to set and meet personal objectives.
• Trustworthy, discreet, and confident handling sensitive or confidential information.
• A solid understanding of the Director's business area and a willingness to develop broader knowledge of the organisation over time.