Personal Assistant - Network Compliance

The Ark (95988), United Kingdom, London, Personal Assistant - Network Compliance

We're looking for a tech savvy Personal Assistant to support our Network Compliance leadership in a fast evolving regulatory landscape. We need a proactive problem solver who can navigate modern compliance software, manage sensitive documentation, and ensure our executive operations are as efficient as they are secure. This role may involve wearing multiple hats, and we're looking for someone eager to dig in and help in various areas.

What you'll do

• Provide administrative support to executives - organizing time/schedule, preparing people/materials for meetings/presentations, travel planning as well as other work to enable supported executive to focus on more strategic work. It's expected you will support 5 - 6 executives.
• Management of administrative items such as calendar management, travel planning, expense processing.
• Meeting and Event Planning.
• Administrative tasks - completing TE's, coordinating travel arrangements, assisting with creating Google Slides presentations.
• Organize and maintain files, phone calls/messages. Level: Associate.

What we're looking for

• Experience in a similar role ideally within a medium/large size organisation.
• Experience within Risk, Compliance, Legal and/or Financial Services is highly desirable.
• Accustomed to managing the scheduling and organization of multiple executives, making travel arrangements, processing business expenses and working with partner groups such as Finance, Accounting and HR when necessary.
• Experience coordinating with vendors for event planning (responsibilities would include: custom ordering, working within a budget, menu planning, communication of agenda/details, etc.).

We are committed to creating a level playing field and seek to create teams that are representative of our customers and the communities we serve. We'd love to hear from you if you identify with a typically under represented group in our industry and are particularly keen to hear from women, the LGBTQ+ community and ethnic minority candidates.

Where and how you'll work

• This is a permanent position based in London. Our hybrid working model offers you the flexibility to work from our offices and from home, when you need to.
• We're big on collaboration and connection, and so generally encourage our associates to use our offices on Tuesdays, Wednesdays and Thursdays.
• The number of days you spend in the office will usually be led by the type of work you're doing, and the hybrid working patterns of the people you partner most closely with.
• Many of our associates have flexible working arrangements, and we're open to talking about an arrangement that works for you.

What's in it for you

• Bring us all this - and you'll be well rewarded with a role contributing to the roadmap of an organisation committed to transformation.
• We offer high performers strong and diverse career progression, investing heavily in developing great people through our Capital One University training programmes (and appropriate external providers).
• Immediate access to our core benefits including pension scheme, bonus, generous holiday entitlement and private medical insurance - with flexible benefits available including season-ticket loans, cycle to work scheme and enhanced parental leave.
• Open plan workspaces and accessible facilities designed to inspire and support you. In London, you can heighten your mood with a run on our rooftop running track or an espresso at the Workshop Coffee café.