Personal Assistant - Maternity Cover (12 Month FTC)

Personal Assistant - Maternity Cover (12 Month Fixed Term Contract)

This role supports the UK COO, UK CDO, and UK and Europe Chief Actuary as part of a small, fun, collaborative executive team in London.

Responsibilities

• Proactive and accurate diary management, forward planning UK & international meetings ensuring effective use of time.
• Screen emails, assess actions needed, respond where necessary.
• Manage travel arrangements, including international travel, hotel bookings, and produce comprehensive itineraries.
• Draft and prepare materials for the UK COO, including emails and meeting materials.
• Coordinate company events and corporate hospitality, ensuring all events delivered effectively.
• Prioritise workload and adapt service delivery for the UK COO, UK CDO, and UK/Europe Chief Actuary.
• Act as a point of contact for the team, provide professional and customer focused service to clients, external providers and agencies.
• Develop and maintain relationships with third parties.
• Collaborate with the Executive and Personal Assistant community; produce briefing papers, reports and presentations.
• Liaise with DUAL Reception to book meeting rooms, refreshments and notify relevant teams.
• Support management of the 17th floor, liaise with the Howden CRES team on facilities and space matters.
• Attend UK COO weekly team leadership meetings; coordinate monthly IT & Ops newsletters and quarterly IT & Ops Townhalls.
• Exercise discretion and confidentiality, safeguard privileged information.
• Coordinate Distribution workshops, reviews and team away days for the UK CDO team.

Qualifications

• Positive attitude, self motivated.
• High attention to detail.
• Ability to learn quickly.
• Ability to follow processes accurately.
• High level of numeracy and literacy.
• Confidence and curiosity to ask questions.
• Strong verbal communication and interpersonal skills.

Benefits

• Competitive salary and generous pension scheme.
• Comprehensive healthcare provision.
• Wellbeing offers.
• Opportunities for volunteering and community involvement.
• Support for sustainability initiatives.

Diversity & Inclusion

Diversity & Inclusion: At DUAL we consider our people our chief competitive advantage and treat colleagues, candidates, clients, and business partners with equality, fairness, and respect, regardless of age, disability, race, religion or belief, gender, sexual orientation, marital status or family circumstances.