Personal Assistant / Administrator

Job Specification: Part-Time Personal Assistant (PA)

Location: London (On-site, 3 days per week)

Contract Type: Ongoing contractor (initially 6 months - likely to be extended)

Day Rate: £300-350

Department: Supporting Senior Leadership (Legal & Product Teams)

Overview

We are seeking a highly organised and proactive Part-Time Personal Assistant to support senior team members within a fast-paced Global Investment Management firm.

This role provides essential administrative and organisational support to 4/5 senior leaders across the Legal and Product teams, including Heads of Department and Managing Director-level stakeholders. The ideal candidate will be accustomed to working within large corporate organisations and able to manage multiple stakeholder requests and priorities with accuracy and professionalism.

Key Responsibilities Executive & Team Support

• Provide comprehensive PA support to senior team members to enable them to operate efficiently and effectively.
• Manage multiple complex diaries, ensuring seamless travel scheduling across global time zones.
• Arrange regular global travel, including flights, hotels, visas, itineraries, and cross timezone scheduling.
• Coordinate small and large-scale meetings with internal and external stakeholders.
• Book meeting rooms, organise catering/refreshments, and ensure all logistics run smoothly.

Administrative Tasks

• Prepare, print, and organise legal documents in a timely manner, ensuring sign off processes are completed accurately.
• Maintain and update Excel spreadsheets with high attention to detail.
• Prepare occasional PowerPoint presentations as required.
• Process expenses and provide general administrative support across the team.

Skills & Experience Required

• Strong experience supporting senior leaders in a large corporate environment.
• Proven ability to manage multiple complex diaries and international travel arrangements.
• Excellent organisational skills with a high level of attention to detail.
• Proficient in core Microsoft Office applications (Outlook, Excel, PowerPoint, Word).
• Confident communicator with the ability to liaise professionally with stakeholders at all levels.
• Ability to work proactively, handle competing priorities, and deliver to tight deadlines.
• Previous legal PA experience is beneficial but not essential.

Personal Qualities

• Professional, reliable, and proactive in approach.
• Enjoys working in a lively, sociable, and fast-paced office environment.
• Able to support multiple senior stakeholders with differing needs and priorities.
• Calm under pressure, solutions oriented, and adaptable.
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