Payroll Specialist, UKI in Swords OASIS Group Jobs

OASIS Group is the largest privately owned information management provider in Europe, securing and managing over 115 million barcoded items, 200TB of digital data, and scanning more than 17 million images per month. Since forming in 1999 we have grown steadily and now employ over 1,700 team members across six countries. Together we support more than 11,500 clients through our network of over 70 secure, monitored, and compliant record centres.

Skills and attributes

• MEGAPAY
• IPASS Qualification
• Experience of to UK and ROI Payrolls

Description

The Role:

The Payroll Specialist has primary responsibility for overseeing the day to day delivery of accurate, compliant and on time payrolls across the OASIS Group. This includes end to end payroll processing for assigned countries, ensuring robust controls are followed and coordinating statutory and third party payments such as PAYE/social security, pensions and other deductions. The Payroll Specialist replies to any payroll queries and ensures payroll reporting is completed accurately and submitted to relevant third parties on time.

Key Responsibilities

• Responsible for end to end monthly payroll processing across assigned payrolls (e.g. Ireland and UK) ensuring accuracy, timeliness and compliance.
• Review and validate input data (time and attendance, starters/leavers, salary changes, allowances, overtime, expenses, benefits and deductions) ensuring appropriate approvals are in place.
• Oversee payroll calculations including tax, benefits in kind, pensions, statutory leave and other local legislative requirements, ensuring correct treatment and documentation.
• Co ordinate with external payroll bureaus for Belgium and the Netherlands; provide accurate inputs, review outputs, reconcile variances and sign off payslips/reports.
• Prepare, review and approve payroll outputs including payslips, payroll journals, costing reports, and statutory/third party returns and payments.
• Produce and validate bank payment files; ensure payment runs are authorised in line with internal controls and deadlines.
• Maintain strong payroll controls: reconciliations, audit trails, exception reporting, and documentation of key processes.
• Act as escalation point for payroll queries; ensure timely resolution and high quality service to employees and stakeholders.
• Support month end close by providing payroll report and responding to any queries from other departments.
• Ensure payroll records are maintained accurately and confidentially, in line with GDPR and company policies.
• Maintain payroll system master data and support system upgrades/testing (e.g. Megapay) and process improvements/automation.
• Assist with internal/external audits and statutory inspections; provide information and evidence promptly.

Candidate Requirements

• Proven experience in a payroll role with responsibility for end to end processing and strong working knowledge of payroll controls.
• Strong knowledge of Irish payroll requirements (PAYE/PRSI/USC) and UK payroll requirements (PAYE/NI), and to apply legislation.
• Experience working with multi country payrolls and/or third party payroll providers.
• Strong Excel skills and experience producing payroll and management reports.
• Payroll systems experience (e.g. Megapay or similar) and strong data quality mindset.
• High attention to detail, ability to meet deadlines, and confidential handling of sensitive and confidential data.
• Strong stakeholder management and communication skills, with a customer service approach.

Qualifications

• IPASS qualifications is essential.
• Familiarity with UKG Kronos and Megapay would be an advantage.
• Strong general education with good numeracy and literacy skills.

Benefits

• Eye Care Vouchers
• Car Salary Sacrifice
• Paid Time Off for Vacation and Sick Days
• Life Assurance
• Flexible Schedules
• Free onsite tea/coffee
• EAP (Employee Assistance Programme)
• Opportunities for Advancement
• Employee Recognition
• Employee Referral Bonus
• Free onsite parking
• Pension Scheme
• Learning and development opportunities
• Cycle to Work Scheme
• E Learning and Development opportunities

Equal Opportunity Employer

OASIS is an equal opportunities employer. OASIS Group is an Equal Opportunity Employer.

The Company confirms that our legitimate interests comply with GDPR and data protection.