Payroll Manager- Remote

Company Description

Xeinadin was established in 2019 when leading business advisory and accountancy practices across the UK and Ireland united to re-imagine the future of accountancy.

Our mission is to provide trusted, locally tailored business advice to SMEs through forward-thinking, close-knit relationships. Our people are the driving force behind our growth, and we offer them future-focused career opportunities while supporting individual specialisms.

With over 2,500 colleagues across regional offices, we operate collaboratively by combining collective expertise to maximize potential. As part of the Xeinadin group, our colleagues benefit from support across the UK, Ireland, and central teams, as well as engagement with their local communities.

Role Overview

The Payroll Manager oversees and manages client payrolls to ensure accuracy, compliance, and exceptional service. The role involves maintaining high departmental standards, managing client files, and developing team members. It is suited for a highly organized, quality-focused individual capable of meeting deadlines and fostering collaboration.

Occasional travel to the Cardiff office may be required.

Key Responsibilities

1. Manage the entire payroll process for a diverse client base, ensuring accuracy, compliance, and timely delivery.
2. Prepare and submit RTI returns, CIS deductions, and end-of-year returns, including forms P11D and Class 1A NIC calculations.
3. Oversee payroll outputs such as payslips, pension uploads, and payment reports for clients and third-party entities.
4. Handle auto-enrolment setup, calculations, and submissions, ensuring pension regulation compliance.
5. Maintain detailed payroll records with a robust document control system to ensure accuracy and audit readiness.
6. Resolve client payroll queries efficiently and foster strong client relationships.
7. Provide training, mentorship, and support to junior team members, reviewing their work for quality standards.
8. Collaborate with the Hub Payroll Manager to implement new payroll systems and procedures.
9. Stay updated on payroll legislation, tax laws, and compliance, applying this knowledge to improve processes.
10. Prepare month-end journals and reports for posting and audit purposes.
11. Represent the organization professionally at client meetings, networking events, and training courses.
12. Monitor team payroll processing to ensure timeliness and accuracy, addressing issues proactively.
13. Oversee new client setups, ensuring payroll requirements are met before transition to the Senior Administrator.

Key Requirements

• Experience in end-to-end payroll management, preferably in a client-facing or practice environment.
• A CIPP qualification or equivalent payroll certification.
• Proficiency in payroll software (e.g., BrightPay) and Microsoft Office Suite.
• Strong attention to detail, accuracy, and ability to handle high-volume payroll data efficiently.

Additional Requirements

• In-depth knowledge of HMRC legislation and pension auto-enrolment regulations.
• High accuracy, numerical skills, and attention to detail.
• Excellent verbal and written communication skills.
• Proven leadership and mentoring abilities in a fast-paced environment.

Model

Hybrid

Salary Competitive

Benefits

• Company Pension Scheme
• 25 days of annual leave plus bank holidays
• Additional leave based on seniority, with options to buy extra days
• Christmas closure
• Life Assurance (4x salary)
• Enhanced family leave policies
• Enhanced sick pay
• Employee Assistance Programme (24/7 support)
• Corporate Discounts Platform
• Flexible Benefits platform offering options like PMI, critical illness cover, cycle to work, dental, eye care, etc., depending on seniority and self-funding at corporate rates.