Payroll Manager - - London/Hybrid

A bit about the role:

HX is currently in the process of separating from the wider Hurtigruten Group to deliver our strategic aims. A phased separation approach will be implemented over the course of 2024, resulting in HX operating as an independent Group with its own Technology solutions in place. As part of the separation, the HX Group are currently looking for a Payroll Manager to manage the multiple entities.

Reporting to the Finance Manager the Payroll Manager will be responsible for managing and optimising payroll operations across multiple countries. The role ensures compliance with local and international payroll regulations, oversees payroll staff, collaborates with internal and external stakeholders, and implements best practices for efficient and accurate payroll processing.

Key Responsibilities:
Payroll Management
Oversee and manage payroll operations for all international locations.
Ensure timely and accurate processing of payroll, including salaries, bonuses, and other compensations.
Manage relationships with local payroll providers and third-party vendors.

Compliance
Ensure payroll processes comply with local, regional, and international tax laws and labour regulations.
Stay informed of changes in payroll regulations and ensure implementation of necessary updates.
Oversee the preparation and submission of payroll-related tax filings and reports.

Process Improvements
Identify and implement process improvements to enhance payroll efficiency and accuracy.
Develop and maintain standard operating procedures for payroll operations.
Collaborate with IT and HR departments to optimise payroll systems and integrations.

Reporting and Analysis
Prepare and present payroll reports to senior management and other stakeholders.
Conduct regular payroll audits to ensure accuracy and compliance.
Analyse payroll data to identify trends and provide insights for decision making.

Stakeholder Collaboration
Work closely with HR, Finance and Legal departments to address payroll-related issues and projects.
Serve as the primary point of contact for internal and external payroll enquiries.
Co-ordinate with international offices and third-party providers to ensure alignment and consistency in payroll practices.

System Management
Oversee the use and maintenance of payroll systems and software.
Lead system upgrades and enhancements, ensuring minimal disruption to payroll processes.
Ensure data integrity and security in compliance with data protection regulations.

About you:

Key Personal Attributes/Behavioural Competencies:

• Excellent communication and interpersonal skills.
• Impeccable attention to detail and faultless accuracy.
• A commitment to maintaining confidentiality and integrity when handling sensitive financial information.
• Ability to organise/prioritise work in and around deadlines, workloads, and conflicting priorities.
• Bring a positive, enthusiastic, and 'can-do' attitude to work.
• Resonate with the high performance and curious HX culture.

Education and experience required:

Knowledge & Skills:

• Minimum of 7 years' experience in payroll management, with experience in international payrolls an advantage.
• Knowledge of global payroll practices, tax laws and compliance requirements.
• Proven experience in managing and developing a team.
• Proficiency in payroll software and HRIS systems.
• Strong analytical, problem-solving, and organisational skills.
• Experience with Microsoft Dynamics desirable.
• Multilingual abilities are a plus.
  
  Qualifications:
• Degree (or equivalent) in Accounting, Finance, Human Resources, or a related field.
• Intermediate MS Excel skills