Payroll & Benefits Specialist

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6,500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients' businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia. Further information is available at .

SUMMARY

The Payroll & Benefits Specialist is responsible for the timely processing of payroll for team members using the ADP Celergo and Moorepay payroll systems. This role will also include the management of benefits functions pivotal to business operation.

KEY DUTIES & RESPONSIBILITIES

Payroll

• Process payrolls for team members including engineers with overtime/shifts etc.
• Manage & process timesheets, including liaising with business support team leader and contract managers when issues arise.
• Responsible for accurate processing of all payroll elements including but not limited to team member pay, payroll deductions and remittances. Occasionally arranging payments outside of payroll (calculating NI & tax).
• Ensure accurate costing information reports from payroll are provided to the Finance Director.
• Process CSA payments along with Attachment of Earning Orders (AEO).
• Assess team member eligibility for workplace pension, process pension payment contributions and ensure pension compliance. Check for pension opt in and opt out.
• Perform calculations for items including but not limited to payroll deductions and remittances.
• Submit Full Payment Submissions (FPS) monthly along with any FPS adjustments.
• Action leavers, processing final pay and P45.
• Manage year end tax procedures and ensure returns are filed with HMRC.
• Record absences/annual leaves and process maternity, paternity, adoption and shared parental pay. Calculate occupational sick pay, SSP and unpaid leave.
• Conduct audit of payroll records to ensure integrity and compliance with all requirements.
• Process Salary Sacrifice Benefits such as childcare vouchers, Cycle to Work, Gym Flex etc.
• Manage benefits tracking for starters and leavers.
• Set-up new benefits as required.
• Keep People & Culture Director and Finance Director informed of insurance renewals.
• Collect Expression of Wish forms and forward to the life insurance broker.
  
  
• Other duties as assigned.

KNOWLEDGE & SKILLS

• College diploma with 3-5 years of related work experience.
• Knowledge of UK Payroll and HMRC rules and regulations.
• Strong attention to detail and accuracy.
• Ability to administer a process according to established procedures and requirements.
• Ability to identify, investigate and resolve payroll related issues.
• Strong organizational skills and communication for the purpose of data exchange, clarification and dispute resolution.
• Ability to exercise tact and discretion in handling and communicating sensitive and confidential information.
• Proficient with payroll systems preferably ADP Celergo and Moorepay along with the ability to learn new applications quickly. Proficient with MS Outlook, Word and Excel (intermediate/advanced).

Licenses and/or Professional Accreditation

• CIPP Foundation Degree in Payroll Management (completed or in process) considered an asset.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

BGIS is an equal opportunity employer and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askHR . Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant's accessibility needs due to disability.

• Job Identification 226503
• Posting Date 08/29/2025, 08:04 PM
• Job Schedule Full time
• Locations London, United Kingdom Derbyshire, United Kingdom