Payroll Administrator

The Position

The Payroll Administrator will be responsible for the end-to-end processing of the firm's payroll, ensuring accuracy, compliance, and timeliness across the entire payroll cycle. The role will also play a critical part in month-end close activities, including the preparation of staff cost journals, payroll balance sheet reconciliations, and the completion of statutory and revenue submissions. This position operates within a professional services environment, requiring a high level of confidentiality, technical competence, attention to detail, and the ability to work to strict deadlines.

Key Responsibilities Payroll Processing (End-to-End)

• Process monthly payroll accurately and on time for all employees, including partners, permanent staff, and fixed-term employees as applicable.
• Maintain and update payroll records for starters, leavers, salary changes, bonuses, benefits in kind, statutory leave, deductions and adjustments.
• Ensure payroll data inputs are complete, validated, and approved in line with internal controls and payroll calendars.
• Liaise with HR on employee changes, contract updates, and payroll-related queries.
• Respond professionally and confidentially to employee payroll queries.

Statutory Compliance & Revenue Submissions

• Ensure full compliance with Irish payroll legislation and Revenue requirements.
• Prepare and submit all required Revenue payroll submissions, including:
  • Payroll submissions via ROS
  • Statutory deductions and reporting
• Administer pension contributions and prepare data submissions for pension providers.
• Support year-end payroll processes, including:
  • Any required reconciliations and audits.
  • Maintain up-to-date knowledge of payroll legislation, tax, and employment law changes.

Employee Expenses Review & Reimbursement

• Review and verify all employee expense claims to ensure strict adherence to company travel and subsistence policies and tax regulations.
• Authenticate supporting documentation, such as VAT receipts, flagging any discrepancies or noncompliant submissions for further investigation.
• Administer the end-to-end reimbursement workflow ensuring timely processing in line with monthly pay cycles.
• Identify and calculate taxable benefits-in-kind resulting from specific expense types, ensuring accurate reporting for year-end filings.
• Serve as the primary point of contact for employees regarding expense queries, providing clear guidance on allowable costs and submission deadlines.
• Generate monthly spend reports for the Finance department to assist with budget tracking, trend analysis, and VAT reclamation.

Month-End & Financial Reporting

• Prepare monthly payroll and staff cost journals to the general ledger.
• Reconcile payroll control accounts, pension balances and payroll-related accruals.
• Support the preparation of monthly management accounts by providing accurate payroll cost data and explanations for variances.
• Assist with payroll-related accruals and prepayments as required.
• Collaborate with finance reporting teams to ensure payroll costs are accurately reflected in the firm's monthly financial results.

Revenue, Cost & Management Information

• Support internal reporting requirements by providing payroll cost analysis and ad-hoc reports.
• Prepare monthly headcount reports for Group reporting purposes.
• Assist with internal cost allocations and partner reporting, ensuring costs are allocated to the correct cost centre and aligned with associated revenue.
• Contribute to the FP&A process in respect of staff cost forecasting models.
• Ensure payroll data integrity for downstream reporting and business decision-making.

Controls, Processes & Audit

• Maintain strong payroll controls, ensuring appropriate approvals, documentation and segregation of duties.
• Support internal and external audits by providing payroll data, reconciliations, and explanations as required.
• Contribute to the continuous improvement of payroll processes, documentation, and controls.
• Maintain accurate payroll procedures and support the updating of payroll process documentation.

Ideal Candidate

• Proven experience in a payroll administration role.
• Strong working knowledge of Irish payroll legislation, Revenue requirements, and statutory deductions.
• Experience with full payroll processing from input through to submission and reconciliation.
• Experience preparing month-end payroll journals and reconciling payroll control accounts.
• High level of accuracy and attention to detail, with the ability to meet strict deadlines.
• Strong Excel skills and experience working with payroll and accounting systems.
• Ability to handle confidential information with discretion and professionalism.
• Highly organised with excellent time management skills.
• Proactive and solution-focused, with a strong sense of ownership.
• Able to work independently while also contributing effectively as part of a wider team.
• Clear and professional communicator.
• Comfortable working in a fast-paced, deadline-driven professional environment.
• Exposure to management accounts and financial reporting processes.
• Payroll qualification (or working towards one).

Forvis Mazars is an Equal Opportunities Employer. In applying for a role with us, you consent that Forvis Mazars will process your personal data for the purpose of handling your application. Forvis Mazars endeavours to recruit and fill vacancies directly. However, at times when we do need to engage with agencies, Forvis Mazars operates within a preferred supplier list (PSL) and only works and partners with recruitment suppliers where our agreed contractual terms are in place. If unsolicited CVs are received from agencies, we will not be liable for payment of introduction fees. Thank you for your co-operation.