Part Time PA / Board Coordinator

Part Time PA / Board Coordinator

We are working with a well-established property group based in the West End of London. They are seeking a part-time PA / Board Coordinator to work between 16-24 hours per week over four days (Tuesday to Friday), with some office presence and some remote working.

The role involves not just PA support but also coordinating Board activities. The successful candidate will interface with a high-profile, demanding Chairman, Leadership team, and external Board of Directors. The working hours will be flexible and may increase quarterly around Board and committee meetings, so flexibility is essential.

Responsibilities

1. Manage diaries of the Chairman, COO, and other executives.
2. Engage and coordinate with Board members and their administrative teams.
3. Liaise with outsourced providers, including accounting, property, legal, and marketing services.
4. Manage schedules for recurring meetings and book rooms as needed.
5. Prepare and circulate agendas, minutes, notes, and supporting documents.
6. Prepare and disseminate correspondence.
7. Proofread, review, and finalize official documentation.
8. Make travel arrangements.
9. Procure office supplies and maintain stock levels.
10. Input data as required.

Candidate Requirements

1. Experience in coordinating Board papers, meetings, and processes.
2. Proven ability to liaise with demanding, high-profile executives and non-executives.
3. Experience as a Senior EA with strong schedule and action management skills.
4. Excellent written and verbal communication skills.
5. Integrity and professionalism.
6. Proficiency in MS Office and SharePoint.

This role is offered on a freelance or contractor basis, rather than a permanent contract. If you are an experienced board-level PA with coordination experience and are seeking part-time work in a pleasant environment, please apply!