Part-Time Governance Clerk - Minutes & Compliance

About the role

Salary - £6,985 pro rated per annum

We are seeking to appoint a Clerk to the Governing Board on a part-time, term-time only basis to start as soon as possible (subject to DBS and employment checks). Candidates should be suitably experienced or willing to undertake the required training. Appropriate training and ongoing support will be provided.

The Clerk's principal responsibility is to provide professional clerking support to the Governing Board and its committees. The key duties are as follows:

• Liaising with the Chair of Governors and the Headteacher in advance of each meeting to agree the agenda.
• Co ordinating the collation and circulation of meeting papers within agreed timescales.
• Maintaining accurate records of membership, including monitoring terms of office and arranging elections or identifying replacements as required.
• Attending Governing Board meetings on site and producing accurate minutes and an action log within agreed timescales.
• Providing procedural advice and support to assist the Governing Board in meeting its statutory and regulatory responsibilities (training and support will be provided).

Meetings are held on site at the school; associated administrative work is completed from home. Access to a PC or laptop is essential.

Person specification

• Availability to attend 10-12 meetings per year, held in the afternoon (during the school day) and early evening, and to undertake additional work from home.
• Highly developed organisational skills and meticulous attention to detail.
• A proactive and professional approach to work.
• The ability to establish and maintain effective working relationships with the Chair of Governors, the Headteacher and other key stakeholders.
• A courteous and professional manner.
• Excellent minute-taking skills, with the ability to record decisions and actions clearly and accurately.
• The ability to work calmly and effectively under pressure and to deadlines.
• A high level of integrity, reliability and discretion, with the ability to handle confidential information appropriately.
• An aptitude for researching information and identifying accurate, evidence-based responses.
• Competence and confidence in the use of online systems and Microsoft Office applications.
• Willingness to attend Local Authority briefings and training, and to work occasional additional hours as required by the Governing Board.
• The ability to interpret and apply guidance and procedures to support effective governance.

In return

We offer a supportive working environment, a positive and proactive Governing Board, and a professional and collaborative staff team.

Contact

For more information or queries about the role please contact Mrs Sharon Howe, email: .

Further information

Southill Primary School values the diversity of our workforce and welcomes applications from all sectors of the community.

Southill Primary School is committed to safeguarding and promoting the welfare of children and young people; this is a commitment which we expect all staff and volunteers to share. The successful candidate will be required to have a Disclosure and Barring Service check in line with the Governments safer recruitment guidelines.

The pro rata salary shown is based on the number of hours and weeks worked and includes appropriate paid annual leave and bank holiday entitlements.

The salary quoted is the annual salary for the position at the time of advert. The salary will be paid in equal monthly instalments and will be adjusted at the start of employment and again if leaving part way through the school year to ensure the correct salary is received for the work completed in an academic year.

This role is UK based and your Right to Work will need to be established as part of the appointment process.

This post is exempt from the Rehabilitation of Offenders Act (ROA) 1974. The amendments to the ROA 1974 (Exceptions Order 1975, (2013 and 2020 provide that when applying for certain jobs and activities, certain spent convictions and cautions are 'protected', so they do not need to be disclosed to employers, and if they are disclosed, employers cannot take them into account. The MOJ's guidance on the Rehabilitation of Offenders Act 1974 and the Exceptions Order 1975, provides information about which convictions must be declared during job applications and related exceptions and further information about filtering offences can be found in the DBS filtering guide.

Keeping Children Safe in Education

Southill Primary School will conduct online searches of shortlisted candidates. This check will be part of a safeguarding check, and the search will purely be based on whether an individual is suitable to work with children. All aspects of social media and internet searches will be conducted. As care must be taken to avoid unconscious bias and any risk of discrimination, a person who will not on the appointment panel will conduct the searches and will only share information if and when findings are relevant and of concern.