Part-time Administrator

Part Time Administrator - Office Angels

Location: Glasgow (North)

Hours: 20 hours per week (Monday to Friday)

Pay Rate: £16.35 per hour

Office Angels are currently recruiting on behalf of a well established consultancy operating within a specialist sector. Due to client confidentiality, further details will be shared at interview stage to ensure you are fully informed and prepared.

We are seeking a proactive and self sufficient individual who can confidently work independently. This role requires someone who can take initiative, manage their own workload, and work closely with senior stakeholders, including Directors, to effectively chase information and meet deadlines.

There is flexibility around how the 20 hours are worked (e.g. 4 hours per day), however, the role will be office based across five days.

Key Responsibilities

• Support with tender bid submissions, including preparing documentation in Word and PowerPoint
• Produce and format specifications and reports using Microsoft Word
• Manage monthly invoicing in line with forecast sheets using Sage
• Provide front of house support, including answering incoming calls and managing reception duties
• Monitor shared inboxes (Accounts and Energy) via Outlook
• Track incoming payments and update records accordingly
• Maintain the electronic cash book using Excel
• Log invoices and credit notes on the invoice tracker
• Issue monthly customer statements via Sage
• Create new job numbers and records using Excel
• Process cheques, including banking at the Post Office
• Prepare fortnightly aged debtors reports for Directors
• Provide administrative support and cover for colleagues as required

Skills and Experience Required

• Highly organised with a proactive approach to work
• Able to produce accurate documentation while meeting deadlines and adhering to brand standards
• Strong working knowledge of Microsoft Word, Excel, Outlook, and PowerPoint
• Confident and professional telephone manner, including handling queries relating to outstanding payments
• Ability to build effective working relationships and communicate confidently at all levels
• Sage experience is desirable, but not essential as training can be provided

We look forward to hearing from you.

Office Angels is an equal opportunities employer and a UK based equal opportunities employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.