Part-Time Admin Coordinator - Multi-Site Governance & HR

About the company

You will be joining a well-established and values-driven organisation operating within the healthcare and charity sector, supporting residential and community-based services across multiple sites. The organisation plays a vital role in delivering high-quality care and is known for its collaborative environment, strong leadership, and commitment to continuous improvement.

Your new role

As an Administration Coordinator, you will play a central role in ensuring the smooth running of administrative operations across multiple services. This is a varied and hands on position that combines administration, coordination, governance support, and team oversight.

Key responsibilities

• Coordinating day to day administrative activities across multiple locations
• Supporting senior leadership, including preparing and proofreading reports, letters, and communications
• Organising and minuting key meetings, including Board, Trustee, and management meetings
• Maintaining accurate and well structured documentation, records, and archives
• Providing HR administrative support, including recruitment processes and maintaining employee records
• Overseeing and supporting the administration team, delegating tasks and ensuring best practices
• Managing shared inboxes and acting as a key point of coordination across departments
• Supporting compliance by updating regulatory databases and organisational records
• Assisting with payroll checks and finance administration tasks (data accuracy and reporting support only)

What you'll need to succeed

To be successful in this role, you will be a highly organised and proactive administrator who enjoys taking ownership and working across multiple priorities.

• Strong administrative and coordination experience, ideally in a multi site or fast paced environment
• Excellent organisational skills and the ability to manage multiple tasks simultaneously
• Confident communication skills, with experience in report writing and minute taking
• Good working knowledge of Microsoft Office and document management systems
• Experience or exposure to HR administrative processes (desirable, not essential)
• A high level of attention to detail and the ability to handle confidential information appropriately
• A proactive, solution focused mindset with the confidence to take initiative

Additional requirements

• Must be a driver with access to a vehicle due to occasional travel between sites
• Comfortable working on site in Farnham (this is not a hybrid role)

What you'll get in return

• Salary of up to £30,000 (pro rata)
• Flexible part time working (18 hours per week, typically across 3 days)
• Opportunity to work closely with senior leadership and trustees
• A varied, engaging role with real influence across the organisation
• Supportive and collaborative working environment
• Pension scheme and additional employee benefits
• Free on site parking and funded training opportunities