Parish Administrator

St Mary's is a diverse and inclusive church located in Selly Oak with a growing community. We are here to proclaim and celebrate the love of God for all; live the values of the gospel; and encourage spiritual nourishment through prayer, worship and fellowship. The aim of our staff team is to serve the wider community and support the mission and ministry of the church. You are invited to consider joining our team.

What are we looking for?

We are looking to recruit an administrator to help the Vicar and PCC with the day to day running of St Mary's Selly Oak. You will be responsible for the daily tasks relating to the administration and operations of the church and help the clergy team with preparation for occasional offices (baptisms, weddings, and funerals) as well as being the first point of contact for enquiries. You will have the following skills, experience and qualities:

• Ability to work effectively on your own, as well as part of a collaborative team;
• Experience of working within a busy office environment and proven administrative skills;
• Good communication skills, both oral and written;
• Good IT skills including use of Microsoft Outlook and Office programmes, experience with ChurchSuite desirable;
• Excellent organisational and interpersonal skills;
• Ability to work to prioritise tasks whilst being punctual and organised;
• Ability to handle sensitive information and maintain strict confidentiality;
• Self-motivated, with experience of prioritising tasks and the need to be flexible and adaptable, including multitasking and taking initiative;
• Flexible, able to adapt to the changing needs of the office and St Mary's ministry;
• Warm & friendly with resilience and good humour;
• A practising Christian, sympathetic to the mission statement and ethos of St Mary's.

Job Description & Information

• Job Title: Parish Administrator
• Hours: 9 hours per week: 3 hours per day Tuesdays-Thursdays (We are happy to consider requests for flexible working and candidates seeking part time hours. The role offers a minimum of 6 hours per week. Please do mention in your application if you would be interested in looking at alternative working hours.)
• Pay: 9 hours pw £5,850 per year; 6 hours pw £3,978 per year (equivalent to £26,520 if full time)
• Contract: Permanent contract with a 3 month probation period

Key Responsibilities & Tasks General Administration

• Respond to enquiries by phone and email
• Purchase consumables and keep track of stock
• Maintain files, electronic and physical
• Maintain role descriptions and contracts
• Prepare and send the Charity Commission annual return
• Complete annual Diocesan returns as required
• Prepare, print and upload This Week's Sheet
• Assist in the creation of flyers, posters, and adverts for services and other events
• Send out invitations and publicity materials for services and other events

Bookings Management

• Take bookings for the church
• Liaise with bookings for the hall
• Maintain the church diary

Occasional Offices Support

• Respond to enquiries
• Issue and follow up invoices
• Liaise between relevant parties, including organist, vergers, and others
• Maintain registers and print certificates in conjunction with the Vicar
• Prepare and send returns as necessary
• In conjunction with the Vicar, identify potential sources of funding, complete application forms, with guidance, and manage the application procedure

Other

• Support the treasurer and other office holders as necessary

Some ways we show value to our team

• 25 days annual leave (pro rata) plus statutory bank holidays
• Flexible and compassionate workplace
• Office closure for three days over Christmas
• One retreat day across the year

We would welcome applications from candidates from diverse background to enable us to better reflect the needs of the community we serve.

Application Deadline: Tuesday 31 st March 2026