PA-PERSONAL ASSISTANT

Personal Assistant (PA) - Government Legal Department

Location: 102 Petty France, Westminster, London, SW1H 9AJ
Pay Rate: £17.54 per hour
Booking Number: 443492
Contract: Until 2 February 2027 (with the potential for extension, although this is not guaranteed)
Working Hours: Monday to Friday, 9:00 AM - 5:00 PM
Hybrid Working: Minimum 60% office attendance required

About the Role

We are recruiting for an experienced Personal Assistant (PA) to join the Government Legal Department (GLD) - Commercial Law Group.

This is an exciting opportunity to support Directors, Deputy Directors, and their legal teams in a fast-paced and highly professional government environment. The role is varied and rewarding, requiring excellent organisational skills, strong attention to detail, and the ability to manage multiple priorities while building effective working relationships across the department.

If you thrive in a busy administrative role and enjoy supporting senior stakeholders, we'd love to hear from you.

Key Responsibilities

As a Personal Assistant, your duties will include:

• Providing comprehensive PA support to Directors and Deputy Directors, including proactive diary and inbox management.
• Coordinating meetings, training sessions, travel, accommodation, and visitor arrangements.
• Acting as a key liaison between legal teams and corporate departments.
• Supporting finance processes, including invoices, expenses, and quarterly returns.
• Assisting with HR administration, including recruitment, onboarding new starters, ordering IT equipment, and supporting induction activities.
• Preparing, printing, filing, and managing legal and business documentation.
• Recording meeting minutes and producing reports, returns, and business updates.
• Updating business and risk plans and supporting statutory documentation processes.
• Maintaining management information systems, including time recording and case management systems.
• Assisting with the planning and organisation of team events, away days, and corporate initiatives.
• Providing high-quality administrative support while maintaining confidentiality and professionalism.

About You

We are looking for someone who has:

• Previous experience as a Personal Assistant, Executive Assistant, or in a senior administrative role.
• Excellent organisational and time management skills with the ability to prioritise competing demands.
• Strong communication skills, both written and verbal.
• High levels of accuracy and attention to detail.
• Confidence communicating with stakeholders at all levels.
• Strong Microsoft Office skills, including Outlook, Word, Excel, and PowerPoint.
• Experience supporting finance, HR, or business administration processes (desirable).
• The ability to work independently while contributing positively to a collaborative team.

Qualifications

Applicants should ideally have:

• Five GCSEs (Grade C/4 or above), including English and Maths.
• Two A Levels (Grade E or above) or equivalent qualifications.
• NVQ Level 3 or 4 in Management (or equivalent junior management experience) is desirable.

What's on Offer

• £17.54 per hour
• Full-time, Monday to Friday (9:00 AM - 5:00 PM)
• Hybrid working with a minimum of 60% office attendance
• Long-term contract until 2 February 2027
• Potential contract extension (subject to business requirements)
• Varied role supporting senior leaders in a professional legal environment