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Operational Risk Intelligence Administration Officer

Posted 15 hours 16 minutes ago by Dsfire

Permanent

Full Time

Temporary Jobs

Devon, Exeter, United Kingdom, EX1 1

Job Description

Join the Operational Intelligence Team as an Operational Intelligence Administration Officer!

We have a secondment opportunity for a suitably skilled and qualified person to join our Operational Intelligence Team at our Service Headquarters in Exeter. This role is available for a period of up to 12 months to cover the Maternity Leave of the substantive post holder. The successful candidate will be working full-time (37 hours per week) and receive a competitive Grade 6 salary starting at £37,035.00 (gross) per annum.

About Us

At Devon and Somerset Fire and Rescue Service, our mission is to create a safer world by preventing fire and rescue emergencies. We pride ourselves on our fantastic reputation, built on the dedication and expertise of our skilled workforce. By joining us, you will be a key player in enhancing the services we provide across beautiful Devon and Somerset.

Your Role

As the Operational Intelligence Administration Officer you will take a lead administrative role on all matters concerning 'risk critical' operational data by organising, managing and ensuring its production, maintenance, accuracy and version control. You will manage the administrative team and have overall responsibility for the provision of access to risk critical information by response crews, DSFRS and Cross-Border FRS Officers by ensuring accurate, relevant and timely operational risk critical information is available at operational incidents via the Service electronic systems to enhance Firefighter safety. The systems include Resilience Direct, the Appliance Mobile Data Terminals, the MORI App and Flexi-Duty Officer tablets.

Find out more and apply

Key Responsibilities

To coordinate and provide administrative support for Operational Intelligence and across the following functions:
- Operational Intelligence and Functional Leads
- Resilience, Civil Contingencies
- National Inter-agency Liaison Officers (NILO's)
- Specialist Rescue
- HazMat
To provide a specific and confidential administrative service as required to the Operational Intelligence Group Manager and Emergency Planning Lead.
To attend and represent DSFRS in respect of Operational Risk Information (ORI) at Networked Fire Services Partnership (NFSP) and ORI regional meetings and undertake trials for new systems in development for sharing of cross-border operational risk information.
To manage and monitor the Operational Risk Department SharePoint database. To ensure this is maintained and populated with the most current operational intelligence and identify any areas to be focussed on to prioritise workstreams for risk inspectors. To make available for Service-wide access.
To regularly provide operational risk statistics from various databases for department, Executive Officers, National Fire Chiefs Council (NFCC) and Her Majesty's Inspectorate (HMI) reports.
To download mobilising stats, analyse and prepare operational monitoring statistics for numbers of Service operational incident forms received to populate performance management reports and for Service Delivery Assurance awareness.
To prepare and manage/update the monthly DSFRS National Inter-agency Liaison Officer, Special Rescue Advisor, Control TACAD and National Resilience Advisor and weekly HMEPA specialism rotas to ensure 24/7 cover available for each specialism across the Service.
To act as trained loggist for Ops Support Team in Fire Control or at TCG's/SCG's during spate weather conditions, Major Incidents or for sensitive N-ILO incidents requiring security clearance.
To centrally manage DSFRS Operational Risk Information System administration to ensure all risk critical Site-Specific Risk Information plans are produced, are checked as accurate, are current, are available and are version controlled.
To manage the upload of version controlled Site Specific Risk Information (SSRI's), through Airbus ScCapture Client onto the Appliance Mobile Data Terminal
Oversee the administration for new Building Regulations 2022 submissions from responsible persons/site owners.
Responsible for the acceptance or declining of Timber Frame Building notifications received directly from NFCC Site Safe system and allocate to department Watch managers for site visit and subsequent Level 1 information.
Manage the upload of the Radiation register, Explosive and CBRN(e) information to MORI:
To log and follow up notifications of major Explosive site manufacture & storage applications received by DSFRS from Health and Safety Executive (HSE) i.e. Ionising Radiation Notifications, Radioactive source and British Agrochemical Standards Inspection Scheme (BASIS) sites.
To arrange regional meetings, and take minutes, coordinate/chase actions and prepare documentation at SW Regional National Inter-agency Liaison (N-ILO) meetings. Security Clearance to 'SC' required.
To assist with the coordination of administration and arrangements for multi-agency National Resilience awareness days, exercises and Seminars hosted by DSFRS.
To identify shortfall in specialism officer equipment other equipment direct from manufacturers for the set-up of new specialism officers, allocate to officers and ensure kit is returned if officers leave the specialism role for reallocation, taking into account best value and service and in line with service carbon footprint.

Our Identity

Closing date: 23:59 Thursday 12 th June 2025

Should you have any questions regarding the role, please contact the hiring manager Tim Whiteoak - Operational Intelligence Manager via

How to apply:

You will be required to complete an application form and submit a document detailing how you meet the following essential criteria (max 250 words per statement)taken from the Job Description and Person Specification.

Knowledge and experience of using and manipulating the Management of Operational Risk Information (MORI) system.
Knowledge and experience of the Service Site Specific Risk Information (SSRI) levels, quality assurance of those plans, and upload through Airbus ScCapture Client onto appliance Mobile Data Terminals.
Knowledge and experience of Flexi Duty Officer (FDO) specialisms and managing rotas to maintain 24/7 cover.
Knowledge and experience of using Resilience Direct - this post has the remit of Service RD Administrator.

To help you complete this part of the application form please find attached below the word document "Essential Criteria for my Operational Intelligence AdministrationOfficer Application" for you to download and complete with your evidence for the above criteria. You can then upload this document where requested when completing your application.

Evidence submitted in relation to the essential criteria above will be used to shortlist any applications received.

Our values

Our values:

We are committed to safeguarding and promoting the welfare of children and vulnerable adults, and all employees must share this commitment and adhere to the Services' Safeguarding Policy.

Fire and Rescue Authority roles are listed in Schedule 1 of the Rehabilitation of Offenders Act 1974 (Exceptions) Order and as such it is our policy to require all applicants to disclose any criminal convictions (both spent and unspent) including driving offences, cautions and reprimands.

This role will require a Standard DBS check to be completed.

Devon and Somerset Fire and Rescue Authority are committed to the rehabilitation of offenders, as such any positive disclosures will incorporate a reasonable and proportionate response.

As a Service and as individuals:

We are proud to help
We are honest
We are respectful
We are working together

Devon and Somerset Fire and Rescue Service recognise and celebrate the vast diversity of the local communities that we serve, and we aspire for this to be reflected in our workforce. We encourage candidates from diverse backgrounds, experience and beliefs, who share our values to consider working for us.

Job number

PS00788

Internal / external

Internal

Job type

Support

Location

Exeter

Contract type

Temporary/Fixed term

Hours of work

37 hours per week