Office Manager

We are currently recruiting for an Office Manager to join our Public Sector division as part of our DEOP framework. DEOP (Defence Estate Optimisation Programme) is £5.1bn government major programme of works to rationalise the Defence Estate across the UK. As the Office Manager, you will play a crucial role in supporting the project commercial and operational team. Your responsibilities will include managing visitor bookings, overseeing office maintenance, and providing administrative assistance for contract management and project controls. This role is perfect for an organised and detail-oriented individual who can ensure the smooth running of our office operations and support our team's success.

Main responsibilities:

• Provide administration and governance support to the PLT
• Managing the DEOP Team Sharepoint site
• Compiling and issuing weekly DEOP team communications
• Supporting central functions in delivery of key tasks, including document control, security vetting, reporting etc
• DEOP Teams Calendar Management
• Managing team training calendar, organising training days, events and bookings.
• Provide front of house service to all external and internal visitors
• Taking telephone calls to proactively re-direct people to others who can or may be able to assist
• Assist in organising monthly team meetings, conference calls, meetings, team events etc
• Booking and coordination of meeting rooms and organising of refreshments and lunches as required
• Ordering of office supplies - stationery, paper and kitchen supplies and PPE
• Developing DEOP team reporting and governance processes and standard documents
• Filing (including electronic) and post management system
• Audit leadership, completion and support
• Work collaboratively with other Office Managers within UK Regions
• Keeping project registers up to date.
• Organising training sessions for the Bovis team, Client team and Contractors
• Playing an active part in driving positive team culture, collaboration and ensuring DEOP is a place people want to work.
• Supporting the sustainability and social value team in delivering requirements for DEOP.
• Support compiling documentation for presentations, workshops and alike.

Experience required:

• Ability to communicate effectively with all levels of personnel both internal and external
• Excellent planning and organisation skill
• Ability to multi task, work to deadlines, prioritise tasks and work to optimum efficiency
• Professional and mature approach when dealing with internal contacts and external clients
• Maintaining confidentiality at all times
• Excellent computer skills - intermediate ability on Microsoft suite
• Strong networking and interpersonal skills
• Strong analytical skills, initiative and ability to think strategically and creatively
• The ability to be both a self-starter and to work as part of a team
• Proven reliability, attention to detail, high level of accuracy
• Enjoys a busy and demanding environment, but remain calm under pressure
• Self-motivating with a can-do attitude and demonstrable drive to get results
• Strong problem-solving skills and can use own initiative
• Open, honest and willing to take responsibility for outcomes
• Experience of working within of a UK Construction business
• Experience in a similar role

We will provide:

• Up to 10% employer pension contribution
• Private medical health benefit
• Enhanced parental leave
• Life assurance
• 25 days annual leave with the option to buy or sell additional days
• 3 days wellbeing leave in addition to annual leave
• Health and wellbeing support and initiatives
• 24/7 confidential Employee Assistance Programme including direct access to
• Talking Therapies and Coaching services
• Discounted gym membership to over 2,500 gym's nation wide

Please note that due to the nature of this role, national security vetting procedures apply, and a full UK security check will be carried out for the successful candidate. Further details about national security vetting can be found here: United Kingdom Security Vetting: Applicant - GOV.UK () or Vetting explained - GOV.UK ()

Responsibilities

• Manage visitor bookings and ensure a welcoming environment for guests.
• Oversee office maintenance, including facilities management and equipment upkeep.
• Provide administrative support for contract administration, ensuring accurate record-keeping.
• Assist with project controls, including document management and data organization.
• Coordinate office supplies and ensure a well-stocked and organized workspace.
• Liaise with external vendors and service providers for office-related needs.
• Maintain an efficient filing system and ensure easy access to important documents.
• Support the team with meeting arrangements and ensure a productive work environment.
• Handle incoming calls and emails, providing excellent customer service.
• Assist with ad-hoc administrative tasks as required by the team.

Qualifications

• Minimum of 3 years of experience in an office management or administrative role.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office suite and other relevant software.
• Ability to work independently and manage multiple tasks simultaneously.
• Knowledge of contract administration and project management principles is preferred.
• Excellent time management and the ability to prioritize tasks effectively.
• A proactive and solution-oriented approach to problem-solving.
• Strong customer service orientation and a positive attitude.
• Flexibility to adapt to changing priorities and a dynamic work environment.

About Us

Belong at Bovis

We offer workplaces that unite diverse minds; where respect, equal treatment and equal opportunity are just the norm. We are a disability inclusive employer. If you need any adjustment or changes to the process, email us to let us know if you have a preferred communication method.

We build careers, develop skills, and invest in people. Imagine what more you can do here.

Bovis is committed to being a diverse and inclusive employer of choice by engaging, enabling and empowering our people. All qualified applicants will receive consideration for employment, and we are happy to consider flexible working arrangements. Inclusion sets us all up for success and we particularly encourage applications from currently under-represented groups in our industry including those who self-identify as women, black, Asian, minority ethnic, lesbian, gay, bisexual, transgender and/ or disabled.