Office Manager

Title: Office Manager - Operations Department Role Summary

The Swim Ireland Operations Department plays a key role in the effective and compliant running of Swim Ireland. The department is responsible for organisational governance and compliance, oversight of pool operations, regional governance support, and the coordination of AGMs and Annual Reports. It supports strong governance practices, operational efficiency, and consistency across the organisation.

We are seeking an experienced Office Manager to play a central role in ensuring the smooth, efficient, and compliant operation of the department. This senior administrative role combines responsibility for the day to day running of the department, liaising with our Facility Managers, with leadership of operational improvement projects and high level organisational support.

The successful candidate will act as a key support to the Operations Department, oversee day to day office operations, and lead or contribute to projects that enhance systems, processes, and compliance across the organisation.

Key Responsibilities Operations, Projects & Compliance

• Lead and support operational improvement projects, including IT hardware tracking, GDPR & IT security compliance (overseen by our IT partners)
• Maintain and improve administrative systems, workflows, and compliance monitoring processes.
• Track project progress and support timely delivery of department initiatives.
• Ensure familiarity with departmental software systems and support staff usage as required.

Office Management

• Oversee the day to day operation of the department to ensure an effective, well organised working environment.
• Manage office supplies, equipment, and relationships with external service providers on behalf of the department.
• Act as the first point of contact for general queries and incoming correspondence.

Administrative & Management Support

• Provide high quality administrative support to management and teams across the department.
• Prepare and distribute reports, correspondence, presentations, and internal communications.
• Maintain accurate departmental records and documentation.
• Key stakeholder and committee administrative support as required.

Finance & People Support

• Process invoices, purchase orders, and staff expense claims, and liaise with the finance team as required.
• Support onboarding of new employees, including desk setup and induction coordination.
• Provide support for staff meetings, training sessions, events, and internal communications.

Education & Experience

• Relevant qualification and significant experience in senior administration, office management, or operations roles.
• Strong proficiency in Microsoft Office and experience using scheduling and project management tools.
• Knowledge of the Governance Code for Sport is an advantage.

Key Skills & Attributes

• Excellent communication, interpersonal, organisational, and scheduling skills.
• Proven ability to manage multiple priorities in a fast paced environment.
• High attention to detail, discretion, and ability to manage confidential information.
• Ability to work independently while also collaborating effectively as part of a team.
• Flexible, proactive, and solutions focused approach to work.
• Eligibility to work full time in Ireland.

Remuneration and Location

• Salary commensurate with qualifications and experience
• Position Tenure: 3 year fixed term full time contract.
• Position Location: Swim Ireland, Irish Sport HQ, Blanchardstown, Dublin 15, D15DY62 with hybrid working included in this role.

Appointment will be made subject to satisfactory

• Safeguarding and vetting requirements; and reference checks.

Applications

Applications should be made through the link below by Wednesday 4 th March 2026:

At Swim Ireland, we are dedicated to building a diverse, inclusive, and authentic workplace, so if you're excited about this role but your experience doesn't align perfectly with every element in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles. Swim Ireland is an Equal Opportunities Employer.