Office Manager - 6month FTC

This organisation is a leading firm within its sector, operating as a small and close-knit team based in the City of London. They are seeking a highly organised and proactive Office Manager to oversee the smooth day-to-day operations of the London office, ensuring an efficient, professional, and well-run environment for both staff and visiting clients. This is a 6 month Fixed Term Contract running until the end of October.

Office Operations & Facilities Management

• Oversee the daily running of the office, ensuring a well-organised and professional environment
• Manage meeting room scheduling, setup, and presentation for internal and external meetings
• Act as the first point of contact for visitors, ensuring a high standard of reception and hospitality
• Coordinate office supplies, equipment, and third-party service providers as required

Team & Administrative Support

• Provide administrative support across the wider team to ensure operational efficiency
• Coordinate internal processes and workflows to support business activities
• Maintain and update internal systems and databases (including CRM)

Travel & Logistics Coordination

• Manage team travel arrangements, including booking flights, accommodation, and itineraries (approx. 5-10 trips per quarter)
• Ensure efficient travel planning aligned with business needs and budgets

Finance & Reporting Support

• Coordinate and process monthly expense claims for the team
• Support basic financial administration and record-keeping where required

Meetings & Client Coordination

• Coordinate internal and external meetings across multiple time zones
• Liaise with clients and stakeholders to schedule meetings and ensure seamless logistics

Events & Office Engagement

• Assist in the organisation and delivery of internal and external events, including client events for 50+ attendees
• Support office initiatives that enhance team culture and engagement

Documentation & Presentation

• Prepare and format business documents and presentations (PowerPoint, Word, Excel) as required

General Office Management

• Identify opportunities to improve office processes, systems, and efficiency
• Undertake additional duties to support the effective running of the London office