Office Coordinator (Maternity Cover)

Office Coordinator (Maternity Cover) - Diversified UK & Europe: Brighton Office, UK

Part time (21 hours per week, Mon - Thurs)

12 month fixed term contract (maternity cover)

The Opportunity

We're looking for an Office Coordinator to join our Brighton team on a 12 month fixed term basis, covering a period of maternity leave. Working alongside the HR, People & Culture Director and supporting the Office & Tech Support Manager, you'll help keep the day to day running of the office smooth, organised and welcoming. It's an ideal role for someone energetic, personable and intuitive to the needs of others - someone who loves being organised, has a keen eye for detail and is happiest when busy. It's not strictly a desk job either: you'll be up and about keeping the place in great shape, with the odd errand along the way.

About Diversified UK & Europe

We're a Brighton based events company, part of the global Diversified Communications group - connecting, educating and strengthening business communities through market leading trade shows, industry awards, digital products and publications. We organise 20 in person trade events and 4 industry awards across a range of sectors, creating the kind of valuable business connections that help companies grow. With a team of around 100 people, we're large enough to offer variety and structure, but small enough that individuals make a real difference.

We've won Employer of the Year two years running (2025 and 2026) - not because we tick boxes, but because we genuinely invest in our people. Flexible working, a collaborative culture, and a leadership team that listens are things we're proud of, not just things we say.

THE ROLE

• Keeping the office tidy and welcoming - sorting recycling and clearing the kitchen and meeting rooms
• Keeping the kitchen stocked with tea, coffee, milk, fruit and the like
• Looking after and watering the plants around the office
• Helping maintain good health & safety, fire safety and first aid practices around the office
• Liaising with building security, front desk and contractors when needed
• Helping manage the office and IT hardware inventory
• Dealing with internal maintenance issues as they arise
• Setting up hardware (PCs, webcams, printers and so on), helping with basic IT troubleshooting, and ordering equipment for new starters
• Proactively ordering stationery and office supplies, including name badges, business cards and uniform
• Collecting and distributing post, and helping arrange couriers or larger mailouts
• Answering and directing phone calls, meeting and greeting visitors, booking and maintaining meeting rooms and arranging refreshments, and making sure visitors sign in and out
• Supporting the administration around employee on and off boarding
• Helping to arrange company social events
• Arranging travel and accommodation for business trips

YOUR PROFILE

• Ideally at least a year's solid experience in a similar role and office environment
• A strong communicator with a friendly, helpful and positive outlook
• Comfortable and proficient with Microsoft Office
• A natural multitasker who uses their initiative and can problem solve
• Well organised, and good at managing your own time
• Smart, personable and genuinely happy helping others
• Experience in a business to business (B2B) environment is a plus, but not essential

ADDITIONAL INFORMATION

• A role with real ownership - you'll be trusted to get on with it, not micromanaged
• 25 days holiday plus bank holidays - and we close over Christmas and New Year on top of that
• An employer pension contribution of up to 10% - significantly above the statutory minimum and one of the most generous schemes you'll find at a company of our size
• A discretionary company bonus scheme - when the business does well, everyone shares in that success
• A comprehensive wellbeing package including a cash health plan, EAP, life insurance, critical illness cover, bereavement support, and a contribution towards gym membership or a wellbeing app
• Flexible start and finish times, so you can work around your life
• Hybrid working - a genuine blend of Brighton office and home
• Cycle to Work scheme and Electric Car Scheme
• Ongoing professional development - in house training, curated programmes, and dedicated self directed learning time
• A paid volunteering day to give back to a cause that matters to you
• Genuinely family friendly policies, including enhanced maternity and paternity leave
• A colleague referral scheme - because the best people often know the best people
• Regular social events - from book clubs and game nights to our annual Star Awards and Christmas party
• A two time Employer of the Year winner (EN Awards 2025 & 2026) - an accolade that reflects how we actually treat our people

Where Could This Lead?

This is a 12 month fixed term role covering maternity leave, so it's a fantastic way to get a foot in the door of an award winning business. We're a growing company and we value the people who join us however they start - fixed term colleagues have moved into permanent roles with us before as opportunities have come up, and we always keep a great team member in mind.

How to Apply

Send your CV and a short covering note to . We don't need an essay - just tell us a bit about your background and why this role appeals to you. Interviews will take place w/c 6th July 2026.

Diversified Business Communications UK is an equal opportunities employer, committed to building a diverse and inclusive team. We do not discriminate on the basis of any protected characteristic under the Equality Act 2010. Your application data will be processed under UK GDPR and retained for up to six months. You may request deletion at any time by contacting us on . All offers are subject to satisfactory references, and candidates must be authorised to work in the UK.