Office Coordinator

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• Reference: J02
• Job Type: Permanent
• Location: Henley-On-Thames, Oxfordshire
• Industry: Admin and Secretarial

As Office Coordinator you will be joining a family owned and run beautiful rural estate. The estate receives more than 100,000 visitors a year and hosts a wide range programme of events including festivals, weddings, film location, corporate and private parties. The role is full time, permanent working on site in Henley-on-Thames offering a salary of up to £28,000 with standard office hours Monday to Friday.

Purpose of the role:

Reporting to the General Manager, you will be supporting the administration function of the estate office, commercial let offices and business operations.

Key Responsibilities and Accountabilities for the Office Coordinator:

• Being first point of contact for enquiries
• Facilities administration
• Historic house management: liaising with architects, other advisers and conservation specialists as required
• Manage the ticketing system, group bookings and corporate event bookings
• Overseeing maintenance and utility agreements for the house, office and parkland
• Fleet management including lease agreements, MOTs, servicing etc
• Act as intermediary for property portfolio, liaise with leaseholders for commercial and residential properties, coordinating repairs and refurbishment projects
• Support with Health & Safety activities
• Maintain CRM database
• Source goods and services as required
• Assist with updating and maintaining the website including e-newsletter
• Support with planning inhouse events, interacting with external hirers, liaising with organisers, helping with supervision of event staff and contractors
• Responding to booking enquiries, taking bookings, maintain spreadsheets detailing catering requirements

Key Skills Required for the Office Coordinator:

• Strong organised administration experience
• Ability to work on multiple projects simultaneously
• High levels of accuracy and attention to detail
• Confident communicator with high levels of customer care
• Ability to build positive working relationships with internal and external teams
• Adaptable in a changing environment
• Experience of ticket booking systems would be an advantage
• Own transport due to remote location

What's in it for you?

Offering a salary of up to £28,000 standard office hours Monday to Friday, discounts on food and events. This is a fantastic opportunity to join a friendly and collaborative team and to be part of this historic estate, working with the family to maintain this beautiful estate to be enjoyed for future generations.

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