Office Coordinator

We fuse together exceptional talent who deliver outstanding software solutions. Our approach has helped us grow 60% in 2021, 94% in 2022, while in 2023 we joined forces with Insight, a Fortune 500 company and a leading solutions and systems integrator. With exciting growth plans and cutting edge projects, there has never been a better time to join our incredible team.

Amdaris, an Insight company, is a scaling, forward thinking software development business with a stylish head office based in the heart of Bristol. As the business continues to grow, we are looking for an Office Coordinator who can help create a welcoming, well run and engaging office environment for our people, clients, suppliers and visitors.

Purpose

The Office Coordinator will play a central role in ensuring the Bristol office is welcoming, organised, safe, well presented and fit for purpose. Acting as one of the first points of contact for visitors, employees, suppliers and external partners, this person will help create a professional and positive impression of Amdaris while supporting the smooth running of day to day office operations.

The successful candidate will be proactive, highly organised and comfortable working independently. They will take ownership of the office environment, ensuring it remains tidy, engaging and well stocked, while also supporting events, office culture, facilities coordination, health and safety activity, and future larger scale projects.

This role would suit someone who genuinely cares about people's experience at work, enjoys bringing positive energy to a space, and is confident coordinating tasks, suppliers and stakeholders with minimal supervision.

Key Accountabilities

• Create a welcoming, professional and positive experience for employees, clients and visitors, acting as a key ambassador for the Bristol office.
• Ensure the office environment remains organised, tidy, well stocked and fit for purpose, maintaining high standards across all shared spaces.
• Coordinate office facilities, including suppliers, contractors, maintenance, cleaning, waste management and health & safety requirements.
• Manage office supplies, refreshments, snacks and catering, continuously enhancing the employee and visitor experience.
• Support onboarding activities for new employees, including office orientation, access arrangements and welcome packs.
• Organise and coordinate internal events, team activities, client visits and office engagement initiatives that support company culture.
• Build strong relationships with internal stakeholders and external partners to ensure the smooth running of office operations.
• Take ownership of day to day office management while supporting larger workplace, culture and facilities projects as the business grows.

Experience Required

• Previous experience in an Office Coordinator, Office Administrator, Workplace Experience, Facilities, Hospitality or similar role.
• Strong organisational and time management skills, with the ability to manage multiple priorities simultaneously.
• Excellent interpersonal and communication skills, with a genuine passion for delivering exceptional customer and employee experiences.
• Proactive and self sufficient, with the ability to work independently and take ownership of tasks and projects.
• Experience coordinating suppliers, contractors, events or workplace activities.
• High attention to detail and pride in maintaining a professional, welcoming and engaging office environment.
• Strong stakeholder management skills and the ability to collaborate effectively across multiple departments.
• Proficient in Microsoft Office applications.
• Positive, energetic and personable, with a "can-do" attitude and a desire to contribute to company culture and employee engagement.
• Private medical cover.
• Work from anywhere (EMEA) & hybrid working.
• Beer on tap & monthly socials.