Office Assistant - Law Firm

My client is searching for an Office Assistant to join their team in Sheffield, South Yorkshire on a part-time basis.

The role requires the successful candidate to cover all office admin duties. This is a busy and varied role.

The ideal candidate:

• Prior work experience in an office is essential.• Ability to work effectively with other staff but also to feel confident working autonomously.• Microsoft Office including Word and Excel is essential.• Good English, grammar and spelling and numerical skills.• Excellent communication skills - experience in dealing with clients face to face and via telephone is essential.• Ability to organise and prioritise duties.• An understanding of the need for confidentiality and discretion, which are essential for working in a solicitor's firm.• Experience of Partner for Windows and Reception work is desirable.

Please see below a non-exhaustive list of the typical duties an Office Assistant would be expected to cover:

• Greeting clients and making drinks• Dealing with incoming and outgoing phone calls• Dealing with incoming and outgoing post• Liaising with clients about appointments and dealing with room bookings• Taking payments from clients• Taking ID from clients and updating the database accordingly• Dealing with deliveries and collections from Reception• Preparing interview rooms for client meetings• Retrieving deeds or files that have been requested.• Dealing with recycling and confidential waste.• Banking• Ordering stationary• Admin duties - such as copying, printing, scanning and shredding and opening and closing files.• Data inputting• Booking appointments in the office and checking room availability• Deal with third party contractors and suppliers.• Some heavy lifting may be required.• Other admin duties as may be required.

Should you have any questions or wish to apply please do not hesitate to contact Clear Legal and Financial Recruitment.

Please Note: Due to the number of applications we receive we may be unable to respond to every application directly. If you have not heard from us within 3 working days, please assume your application has been unsuccessful.